SUMMARY

Under the direct supervision of the Administrative Support Manager, this position provides administrative and front office support to Tribal Outreach Office in Florence. This position also provides support for special projects, activities and events for the Tribal Outreach Office in Florence.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES

• Provide administrative support for all staff and departments at the Florence Outreach Office.
• Answer phones and direct calls for all departments.
• Receive and distribute mail to all departments.
• Process outgoing mail using various carriers maintaining mail log.
• Greet and direct visitors as per policy.
• Manage conference room schedule.
• Support conference room set-up as needed.
• Assist with vehicle check-out process.
• Assist with building and office keys as needed.
• Maintain supply inventory and order as needed. Includes maintaining stock list and performing yearly inventory.
• Share organizational communication received via email and hard copy.
• Travel to Coos Bay, Eugene, and events as needed.
• Provide support to Tribal Membership during assign events and activities.
• Manage credit card check out process for the Florence Outreach Office and coordinate receipt submission to Finance Office in Coos Bay in compliance with Finance policies and procedures.
• Develop and maintain a confidential filing system to track activity of various kinds.
• Submit maintenance tickets and coordinate with property manager and maintenance for necessary building repairs.
• Design flyers and assist with Newsletter content as needed.
• Maintain brochures, pamphlets, flyers, and reference material in Florence Outreach Office.
• Maintain appearance standards as per department policy.
• Interact with Tribal Members and General Public in courteous, efficient, and professional manner.
• Keep lobby, front conference room, front office, supply area, and mail room organized.
• Utilize appropriate written and oral communication.
• Maintain a good attendance record as outlined in CTCLUSI Handbook.
• Other duties as assigned.

LEVEL OF AUTHORITY & RESTRICTIONS

• This position is not a supervisory position.

PHYSICAL & MENTAL DEMANDS

• Must be able to walk, talk, hear, use hands to handle, feel or operate objects, tools, or controls, and reach with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• Must be required to push, pull, lift, and/or carry up to 40 pounds.

WORKING CONDITIONS & ENVIRONMENT

• This is a full-time position working in Florence Outreach Office.
• The noise level in the work environment is usually moderately quiet.
• Fluent communication in English.

JOB LOCATION

CTCLUSI Outreach Office
3757 Highway 101
Florence, Oregon 97439

Apply online @ www.ctclusi.org
Experience and Skills:

SPECIAL REQUIREMENTS / LICENSES

• Must obtain Food Handlers Card within 30 days of hire.

MINIMUM JOB REQUIREMENTS

• Must be at least 25 years of age.
• Must possess a High School diploma (or GED equivalent).
• Must have a valid driver's license and adequate transportation.
• Must have two (2) or more years of professional front office/reception experience including scheduling, with common office equipment, and multi-line phone system; or equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
• Must have at least one (1) year of mail room experience including package mailing with USPS, FedX and UPS.
• Excellent computer skills required in Microsoft Windows environment, including Excel, Word, and Outlook (to include scheduling).
• Must possess strong written and communication skills.
• Ability to complete projects in a timely manner.
• Good oral and written communication skills with the ability to multitask and problem solve.
• This is a covered position and will be subject to pre-employment drug testing and criminal history background check.
• Must have employment eligibility in the U.S.
• Indian preference will be observed in the hiring process.