Join UChicago Medicine, a nationally ranked academic healthcare delivery system, as an Administrative Assistant III at our Hyde Park Campus. The EMS Department seeks a seasoned professional - Administrative Assistant III to proactively resolve administrative related issues as well as specially assigned projects.

Under the direction of the Emergency Medical Services Manager, this role is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to the Emergency Medical Services Department, as well as specially assigned projects. This includes correspondence, arranging meetings, budget oversite, ordering, processing accounts payable and other reimbursements. Position will also provide administrative support for maintenance of records of pre-hospital providers, direct oversight of credentialing pre-hospital providers, assisting with departmental purchasing processes, and performing CQI date collection, and special projects as needed. Also provides, primary interface for telemetry operations in the Emergency Department. Primary reporting relationship is to the Manager of Emergency Medical Services, but the incumbent will work collaboratively with all members of the Departmental team.

Responsibilities include:

• Schedule meetings as requested with multiple individuals, particularly senior level leaders.
• Creates presentations related to assigned projects.
• Completes all purchase orders, check requests and maintains an organized system to track ongoing progress. Understands hospital operating system to expedite and maximize efficiency.
• Processing of invoices and monthly accounting reports. Prepares and update reports and upholds confidentiality regarding financial information.
• Orders supplies, maintains form and inventory per office needs.
• Prepares spreadsheets and reports as specified and organizes copies and prepares materials for meetings.
• Maintains strict confidentiality on all issues related to the position, meets deadlines with professionalism and work independently.
• Perform other duties as assigned.

Required Qualifications

• A high school diploma or equivalent from an accredited academic body is required.
• Five (5) or more years of administrative or secretarial experience is required.
• Strong written and verbal communication skills required.
• Ability to use personal computers and select software applications; particularly the use of spreadsheet software is required (Microsoft office Suite- Excel PowerPoint and Visio).
• Must be able to plan, organize and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.
• Must be able to independently and professionally interact with customers, both internal and external to the Hospitals; strong interpersonal skills required.

Preferred Qualifications

• A completed Bachelor’s degree in a business or healthcare field is preferred.
• Experience working in a healthcare setting is preferred.

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Day – 8 hour shift
• CBA Code: Non-Union
• Unit/Department: EMS Department- Hyde Park

In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the first shift, from approximately 8am-5pm and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park campus. The days of the week that you are scheduled will be Monday - Friday, and we do not anticipate that you will be scheduled to work on weekends.

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