Posting Number

req11855

Department

Senior VP Health Sciences

Department Website Link

Location

UAHS - Tucson

Address

UAHS Tucson, Tucson, AZ USA

Position Highlights

The Administrative Assistant will provide office support for the University of Arizona Health Sciences (UAHS) New Economy Initiative focused on expanding medical/health science education to K-12 students in Arizona. The Admin Assistant will perform a variety of administrative duties including document preparation, scheduling meeting, event coordination, travel arrangements, record keeping, supply inventory and data entry. The position will provide guidance and assistance as needed to students, faculty as needed. This position will assist with events/activities/initiatives/requested services related to advancing the NEI K-12 Project, working with leadership, departmental contacts, and support staff as necessary. Due to busy work environment, position requires adaptability to change – able to be flexible and supportive, able to assimilate change positively and proactively while always ensuring professionalism and confidentiality.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Greet visitors and guests and direct to appropriate area or person.
• Answer main phone line, screen calls and direct to appropriate area or person.
• Serve as liaison to faculty, staff, students, outside agencies and the public concerning information or questions.
• Communicate events/activities/initiatives/requested services information to participants in a warm, welcoming and professional manner regarding meetings and events, as well set up and clear conference rooms after events.
• Proficient computer skills in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook.
• Use appropriate resources and follow an issue through to resolution.
• Prioritizes workload to meet work unit operations.
• Maintain general office appearance.
• Receive, stamp, and distribute incoming mail, and send outgoing mail.
• Monitor, track, and schedule room reservations for conference rooms within the area, parking reservations, and golf cart calendar.
• Responsible for inventory and ordering of office supplies.
• Work with Information Technology Support Analyst, Senior to ensure all technology needs for staff are met, conference room audio/visual equipment, and day to day operations.
• Operate and assist others with office equipment, including copiers.
• Assist staff with general clerical needs.
• Work independently and collaboratively to complete tasks.
• Update contact lists.
• Provide occasional backup for administrative personnel.
• Assist with additional administrative projects and duties as needed.
• Participates and assists in special projects as directed.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
• Ability to effectively communicate.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

20

Job FTE

.5

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Lucinda Rankin | crankin@arizona.edu

Open Date

9/21/2022

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.