Job description

To be considered, please apply directly on the City of Southlake webpage: https://www.governmentjobs.com/careers/southlaketx/jobs/3836062/administrative-assistant-public-works-administration?pagetype=jobOpportunitiesJobs

The Southlake Way

Are you looking for an exciting opportunity with a world-class organization? Then consider applying for our Public Works Department! We are searching for a world-class professional ready to serve our world-class community.

The City of Southlake is a place where we come together to enrich the quality of life for those who live, work, and play here. We strive to exceed expectations by delivering memorable experiences, world-class services, and a thoughtfully planned, well-maintained City. The Southlake Way inspires us to respectfully deliver excellent services, creating positive and lasting impressions. Learn more about our values.

What You Will Be Doing

Our professionals are the most important resource in our service commitment to our customers. We nurture a progressive environment where challenging, empowered, and purposeful work is celebrated.

The purpose of the Administrative Assistant - Public Works position is to provide complex clerical and administrative support to the Planning & Development Services Department. This is accomplished by maintaining a high level of support and customer service, preparing correspondence, preparing packets of information for council, boards, and commissions, and processing departmental purchases. Other duties include greeting and referring callers, maintaining calendars, ordering supplies, and completing other general clerical and administrative tasks. Click hereto review the full job description.

• Administrative Support: Performs complex support functions by entering data, making copies, ordering office supplies, preparing correspondence, scheduling calendars, arranging travel, maintaining files, and arranging meetings. Updates records and answers requests for service. Handles complaints and researches related items. Assembles packets of information for meetings.
• Customer Service: Completes customer service activities by answering the phone and taking messages, referring callers, processing requests for information, typing, entering and recording data and correspondence, and answering routine inquiries. Functions as the primary operator of the switchboard.
• Communication Support: Prepares emails, reports or newsletters for both internal and external use by reviewing information, preparing materials, entering information into databases, reviewing draft information, proofreading all materials, and submitting information to affected parties.
• Public Meeting Support: Must be available during evening hours twice monthly (Thursdays) to act as back-up Planning & Zoning Commission Secretary if assigned individual is unavailable to perform duties. These duties consist of ensuring that public hearings are held, assisting in collecting all comment cards from the public, instructing all speakers to state their name and address for the record, acting as a timekeeper during public hearing, and helping the chairman stay organized during the public hearing from comment cards received.

The Benefits of Working Here

• Competitive pay and exceptional medical, dental, and vision benefits
• Retirement program (TMRS) with City matching 2:1
• Vacation (3 weeks after 1 year), Sick, and Holiday pay
• City paid LTD, AD&D, and Life insurance
• Longevity Pay
• Tuition Reimbursement
• Champions ClubMembership Discount (resident rate)
• Ongoing training
• City provided certifications
• Employee Assistance Program

What You Bring To Us

• High School Diploma or equivalency.
• Ability to remain flexible with your schedule. Work may require unusual hours and the ability to be on call after business hours.
• You work for the greater good of the City and live the valuesevery day.
• You graciously serve those who live, work, and play here.
• You are a good steward of City resources and are empowered to make decisions aligned with the City's strategy.
• You anticipate customer needs and relentlessly pursue solutions.
• You take pride in your work. It's your community!
• You are warm and sincere and listen with empathy.
• You own the experience and make each moment memorable.

Job Type: Full-time

Pay: From $20.82 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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