Purpose

This position provides administrative support to the field service department and its employees. Peak periods can be busy given the volume of work, the need for accuracy, deadlines, incoming traffic, and phone calls. This role is ideally suited to a professional candidate who is an adept multi-tasker that can manage and coordinate the administrative needs of a busy corporate office.

Responsibilities

Your responsibilities will include, but are not limited to the following:

• Welcome and assist incoming guests
• Send correspondence via email, fax, and mail.
• Scan and file electronic copies of delivery tickets, packing slips, etc.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
• Provide administrative support to the team by updating, modifying, and enhancing documents and presentations
• A master multi-tasker with excellent communication skills and an upbeat attitude
• Maintain polite and professional communication via phone, e-mail, and mail
• Anticipate the needs of others to ensure their seamless and positive experience
• Should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research

Education, Skills, and Experience

• 3 to 5 years of Professional Administration experience supporting an Executive or Sales team
• Diploma in Business Administration or a combination of experience and education
• telephone/switchboard programming required
• Intermediate to advanced computer skills including Microsoft Office applications
• Strong organizational and time management skills with the ability to set priorities, multi-task, and meet deadlines
• Able to work independently with good judgment in a fast-paced environment
• Able to work within a team environment
• Excellent interpersonal and communication skills

Duties are subject to change at any time according to the needs of the location or company. Other duties may be assigned, in addition to or in lieu of, those described above.