A local development company is looking for an experienced Coordinator to join their small team to provide coordination and administrative support to two department heads. The ideal candidate must be flexible, able to multitask and be willing to pitch in wherever needed. The Administrative Coordinator’s primary responsibility is to support the Business Development Team and Director of Investor Relations in all their administrative needs. The coordinator is responsible for assisting with customer service, administrative functions, meeting scheduling and support, data entry and standardized reporting.

Schedule: M-F, 8AM- 5PM, May require occasional evening and early morning activities

Pay: $50,000 per year

Responsibilities include:

• Provide calendar support, schedule meetings for BD team
• Support the planning, logistics and invitations for events, project meetings and community tours
• Prepare presentations and documents for meetings
• Serve as the first point of contact for the EDC functions, greeting visitors, guests and providing first-class customer service
• Assist in maintaining relationships with key community stakeholders and partners
• Respond to emails and community inquiries professionally and promptly
• Maintain data entry in Salesforce for site selection consultants, lead sources, project meetings, stakeholders, investors, and meetings
• Assist with monthly expense reporting
• Create invoices and collect payments
• Process applications for Sarasota County permitted film activities and rebate programs
• May be asked to perform additional financial support and administrative duties

Qualifications

• Bachelor’s degree or equivalent experience required
• Strong customer service skills
• Excellent relationship-building skills that cultivate strong partnerships
• Excellent attention to detail, able to multitask, prioritize duties and meet deadlines
• Strong communication skills (verbal and written), and professional presentation
• Collaborative/teamwork, and a “no task is too small” attitude
• Can work effectively under pressure in a fast-paced environment
• Able to maintain confidentiality
• Proficient in computer hardware and software including, but not limited to: Microsoft Office: Excel, Word, PowerPoint, Outlook Mail & Calendar Teams Meetings, Zoom
• 5+ years of professional experience supporting a small team or department or equivalent role is preferred
• Understands how to organize virtual meetings including sending out meeting links, setting up in-office cameras, and logging in timely for a seamless meeting experience
• MUST HAVE EXPEIRENCE WITH SALESFORCE PROGRAM
• May occasionally lift or move up to 30 lbs

Interested in this position? Call us today at 941-946-8600

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