Uses skills as a seasoned, experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a Chair, Director, or a higher level Administrative Operations professional or manager. Perform short and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Comfort with technology to assist with planning, coordination and management.

The Administrative Manager will serve as executive analyst to the joint Gladstone-UCSF Institute of Genomic Immunology (GUIGI) director and the institute PIs located at UCSF. S/he assists in the administration and management of the basic science laboratories in the joint institute, The Administrative Manager plays a critical role on the executive team of the joint institute, navigating the requirements of two independent institutions, UCSF and the Gladstone Institutes, to independently formulate and execute tasks and strategies that support the joint institute’s overall goals. The Administrative Managerhas primary responsibility for the faculty coordination, lab administration, grants management, and research activities for the joint institute PIs located at UCSF. The position also coordinates Dr. Marson’s responsibilities as the Scientific Director at the IGI.

The primary functions of this position include administration of grants, personnel and lab center administration, event planning, coordination of philanthropic efforts for UCSF and IGI, and executive coordination for the lab/institute director.

The Department of Medicine is the largest department in the School of Medicine at UCSF. The mission of the Department is research, education, patient care and public service. The Department has more than 450 full-time faculty at four sites – Parnassus, Mount Zion, Veteran’s Administration Medical Center, and San Francisco General Hospital – and approximately 60 divisions. Central Administration at the Parnassus/Laurel Heights sites is responsible for directing the administrative functions of the Department via its sites and divisions, including the provision of research administration services for its faculty. The Division of Infectious Diseases consists of 102 faculty, fellows, and staff whose work is grounded in deep commitment the highest standards of clinical care and teaching, as well as, research leading to new approaches to the prevention, diagnosis, and treatment of infectious diseases. The Division of Infectious Diseases employs and trains leaders in academic, superb clinical researcher scientists and basic scientists, and outstanding clinicians. Our faculty are leading experts in adult infectious diseases.

The Gladstone-UCSF Institute of Genomic Immunology is the result of a close partnership between Gladstone Institutes and the University of California, San Francisco (UCSF). With lab space both at Mission Bay and Parnassus, it creates a unified community across the two campuses and combines UCSF’s world-class immunology and planned cell therapy efforts with Gladstone’s expertise in the host-pathogen interface, iPS cells, computational biology, and CRISPR gene editing technologies.

The Innovative Genomics Institute (IGI) is jointly administered by UCSF and UC Berkeley and is composed of diverse researchers with a powerful combined expertise. After the development of the CRISPR-Cas9 system for rewriting DNA, the IGI saw the potential of applying this technology to solve some of humanity’s greatest problems. IGI scientists conduct world-class research, driven by the real possibility to cure human disease, end hunger, and protect the environment.

• Bachelor's degree in Finance, Accounting, Business Administration or in a related field and 3 or more years of experience in administrative analysis or operations research or an equivalent combination of experience / training .
• Proven ability to communicate with diverse groups including excellent written, verbal and problem solving skills.
• Advance knowledge of MS Office including Word, Excel, Outlook and PowerPoint with proven ability to use tools as an efficient and effective means of preparing and presenting project outcomes.
• Highly organized and advanced ability to prioritize projects to meet the demands and deadlines of a fast-paced and dynamic work environment.
• Interpersonal skills including the ability to motivate, negotiate with and collaborate with colleagues, vendors, donors, students and others in a diverse institution. Ability to work both independently and as a member of a team.

• Experience managing and administering budgets.
• 1-2 years writing experience in an academic scientific setting.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
• Thorough knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
• Knowledge of common University-specific computer application programs; and the ability to use PC and Mac computers
• Familiarity with NIH and DHHS Grants Policy Statements and OMB circular; era Commons, Grants.gov, Faslane, Proposal Central, and other grant portals
• Previous program development responsibilities in a scientific setting
• Experience with PubMed and PubMedCentral, MyNCBI and EndNote
• Familiarity with UC academic and staff polices an procedures or those of an equivalent institution
• Experience with UCSF Financial systems

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Campus

007377 ADMIN OFCR 3

Administrative Support, Professional (Non-Clinical)

99 - Policy-Covered (No Bargaining Unit)

Career

100%

Parnassus Heights (SF)

Days

8 Hours

M – F, 9am – 6pm