About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

The Administrative Project Coordinator will work with Project Managers and other technical team members in support of transportation, resources, water and wastewater engineering, planning or environmental projects. The duties of the Administrative Project Coordinator may include any or all of the following, depending on the candidates’ qualifications, experience and abilities:

• Lead administrative duties in the Cedar Rapids, Davenport, and Coralville offices including; answering phones, scanning, filing, coordinate office functions and events, order office supplies, coordinate outside vendors, etc.
• Some travel to support Davenport and Coralville offices
• Work collaboratively with Information Technology and Human Resources groups
• Assist with onboarding of new local hires
• Coordinate and assist with office health, safety, and environment duties
• Set up administrative systems and manage project information including hard-copy and electronic files
• Coordinate with project team members on the completion of documents, including; supporting the formatting, word processing and organizing of project documents, reports, specifications and correspondence
• Provide document control for specifications, construction submittals, RFIs, and/or design reports by distributing the documents, tracking the progress of the documents, and communicating the status of the document reviews to the Project Team
• Develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members
• Prepare new project start-up documents per HDR quality procedures.
• Be responsible for uploading documents to our in-house filing systems (Bentley ProjectWise software) and coordinating the documentation with client-based systems (if different than ProjectWise)
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Assist with preparing expense reports and booking travel for team members.
• Assist with preparing project progress reports for monthly invoicing
• Attend project meetings and prepare detailed minutes of meetings
• Work collaboratively with peers in Omaha, Des Moines and other HDR offices

Required Qualifications

• Highly organized, detail oriented, strong communicator
• Excellent at multi-tasking with minimal supervision
• Proficiency in Microsoft (Word, Excel, Powerpoint, SharePoint), and
• An attitude and commitment to being an active participant of our employee-owned culture is a must
• 2+ years relevant experience is required. Experience including the following is preferred:
  • Assisting project managers in an engineering, architectural, planning or environmental field
  • Billing and financial management
  • General administrative duties

Preferred Qualifications

• Associates or Bachelor’s degree in an engineering, technical or construction management program preferred (equivalent experience will be considered in lieu of University Degree or Diploma)
• Microsoft Project and Bluebeam ReVu software experience
• Large contracts experience preferred
• Preference given to local candidates

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

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