LOCATION: Eglin AFB

JOB STATUS: Full-time

TRAVEL: None

REQUIRED QUALIFICATIONS (Education, Certifications, Experience, Skills)

SECURITY CLEARANCE: Secret (US Citizenship required)

EDUCATION: Master’s degree

CERTIFICATIONS: None

EXPERIENCE LEVEL: 10 years of experience or equivalent experience

OTHER QUALIFICATIONS/SKILLS:

• Proficient with Microsoft Office Suite, especially Microsoft Excel and Microsoft SharePoint, expert attention-to-detail & highly organized
• Excellent communication skills
• Hold and maintain Active Secret Security Clearance
• Knowledge of AF instructions and operations
• Professional experience in administrative duties & office organization
• Excellent customer service experience and skills
• Prefer prior AF experience and/or experience in laboratory setting working with scientists and engineers
• Prefer prior finance and management experience, especially working with highly technical information

RESPONSIBILITIES:

• Provide advisory and assistance support to AFRL/RW Branch level offices by managing non-personal administrative functions and providing office organizational support
• Be capable of identifying problems and recommending solutions with minimal supervision
• Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies
• Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling and preparation of meeting venue, recording and tracking action items, and performing venue security duties
• Provide management and maintenance support for office official bulletins, displays, and announcements
• Advise and assist in establishing and maintaining file plans for Government approval
• Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel
• Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval
• Advise and assist Division, Branch and AFRL/RW FOG staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling
• Advise and assist in coordinating meeting arrangements, and/or schedules meetings and/or conferences
• Asst as necessary to establish location, set time, contact participants, and ensure all required materials and services are available
• Assist leadership contact other people to attend meeting in lieu of original participants when necessary
• Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources
• Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs, office procedures, letters of acknowledgement, commendations, or notification
• Must be able to work independently in the execution of these requirements
• Coordinating/forwarding correspondence to appropriate offices and updating the correspondence tracking systems and suspense files
• Preparing documents in accordance with regulations and policies and in appropriate format
• Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation
• Ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines
• At some Branch locations the contractor shall assist the security manager by updating end-of-day security checklists and rosters in coordination with the security manager, conducting and reporting weekly Random Anti-terrorism Measures (RAM), supporting security inspections, identifies deficiencies in the controlled area
• Coordinate all RWI front office projects.

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Oasis Systems is a premier provider of customer-driven, cost-effective and quality Engineering Services; Enterprise Systems and Applications; Human Factors Engineering; Information Technology and Cyber Security; Professional Services; and Specialized Engineering Solutions to the Department of Defense, FAA, NRC and other federal agencies.

We strive to be an exciting and welcoming company that attracts, develops, motivates and retains the most talented, skilled and dedicated people in the industry; where they are encouraged to achieve personal excellence, purpose, and their full potential and career aspirations; while supporting mission-critical national security technologies and programs.

Oasis Systems is an equal opportunity employer and does not discriminate in hiring or employment on the basis of any legally protected characteristic including, but not limited to, race, color, religion, national origin, marital status, gender, sexual orientation, ancestry, age, medical condition, military veteran status or on the basis of physical handicap which, with reasonable accommodation, render the application to satisfactorily perform the job available

ndicap which, with reasonable accommodation, render the application to satisfactorily perform the job available