Administrative Secretary III K-8 (TRES)
Job description
Thompson Ranch Elementary - El Mirage, AZ
Dysart Unified School District
El Mirage, Arizona
Job Details
Job Description
Principal
FLSA STATUS
Non-Exempt
SUPERVISES
No
JOB FAMILY
Administrative Support
FTE
1.0
WORK CALENDAR
229
GRADE
T
APPROVED
10/29/2019
SUMMARY: Under the general direction of the Principal, coordinates, monitors and supports the various areas of responsibility in the school office, to include but not limited to budgeting, scheduling, communication and organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist administration with campus budget and financial management.
- Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
- Manage district fees and payment system.
- Oversee collection and verification of substitute and staff attendance.
- Coordinate building safety procedures and manage key distribution.
- Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
- Coordinate and facilitate distribution of school-wide communication.
- Coordinate and schedule special projects and events.
- Support and assist site administration in personnel management.
- Perform regular internal audits ensuring accuracy of data.
- Provide back up for Attendance Records Technician and Data Record Technician.
- Provide exceptional customer service to all stakeholders.
- Establish and maintain good rapport with students, employees, community members and vendors.
- Maintains a high level of ethical behavior and confidentiality.
- Other job related duties as assigned.
- High School Diploma or GED.
- Associate’s degree in Business, Management, or related field preferred.
- Three years of advanced administrative support experience involving frequent contact with the public.
- Scheduling, assigning and reviewing work of assigned staff.
- Demonstrated competency in computer literacy and Excel
- Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)
- Standard practices, methods and materials of assigned work.
- Techniques and methods for organizing, prioritizing and monitoring work.
- Business math concepts.
- Filing and record-keeping principles.
- Applicable federal, state and local laws, codes, regulations.
- Occupational hazards and applicable safety principles and practices.
- Uses and properties of supplies and equipment.
- Customer service principles.
- Modern office technology.
SKILL IN:
- Composing and maintaining basic original documents including reports, and correspondence.
- Performing basic original research, compiling and assembling data.
- Maintaining and updating data and documentation.
- Organizing tasks, meeting deadlines and prioritizing work.
- Following directions and meeting standards.
- Providing attention to detail in assignments.
- Computer Digital literacy and Excel.
- Organizing and maintaining records and files.
- Proofreading and error correction.
- Business math computations.
- Exercising confidentiality.
- Comprehending reference books and manuals.
- Interpreting and applying applicable laws, codes, regulations and standards.
- Providing customer service.
- Utilizing a computer and relevant software applications.
- Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
ADA AND OTHER REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.
Working Conditions:
This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.
The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.
- Job Category : Support Staff > Secretary
Employer Description
Dysart schools are among the top-rated in the state of Arizona. The district is home to the #8 ranked K-8 school in Arizona (Freedom Traditional Academy), three top 100 K-8 schools, and two top 50 high schools in the state. Overall, Dysart has 12 “A” rated and 10 “B” rated schools, 11 of which out-rank our local counterparts. Additionally, Freedom Traditional Academy has the highest test scores of any school in the cities of Surprise and El Mirage.
Dysart Schools have been recognized both nationally and internationally with AdvancED Accreditation, and are dedicated to serving the needs of all children with high quality academic coursework, before-and after-school programs, and services for the entire community. Boasting a graduation rate that exceeds both the state and national average, the Dysart Unified School District prepares all students to be ready for college and career through excellence and success.
Strong academics, arts, and athletic programs are an integral part of each school, and ensuring students are equipped with the skills necessary to meet the challenges and opportunities in a 21st Century society are at the heart of our mission and vision. Dysart Schools offers one of the largest selections of academic pathways in the state, allowing students a personalized learning experience while meeting Arizona Academic Standards. Opportunities include full-day kindergarten, Career and Technical Education, Advanced Placement, International Baccalaureate, signature programs, and gifted and special education programs.
Dysart provides students the opportunity to explore their artistic side through an expansive fine arts program, where students participate in a progressive, performance-based curriculum that encourages them to reach their academic, creative, and expressive potential. Dysart students earned the second highest number of Arizona State Seals for Arts Proficiency across the state last year.
Earning nine state championships in 2021-2022, Dysart Schools are highly competitive in athletics, and offer great opportunities for all students. Dysart offers competitive athletic classes to help students hone their athletic skills and abilities during the school day, and we aim to provide positive experiences and guide our student athletes toward realizing their full potential.
Dysart Unified School District serves over 23,000 pre-kindergarten through 12th grade students in the Northwest Phoenix Metropolitan area. The district encompasses 140 square miles, serving parts of El Mirage, Glendale, Surprise, Youngtown, and Maricopa County. The district is home to four K-4 elementary schools, four middle schools serving grades 5-8, 12 K-8 elementary schools, four comprehensive high schools, a preschool, and one alternative program. Learn more about us...
Location Description
Thompson Ranch Elementary School is a preschool through 8th grade elementary school in the Dysart Unified School District. Opened in 2004, our vision is to prepare our students for opportunities of tomorrow by providing them with 21st century skills of critical thinking, problem solving, collaborations, communication and creativity to ensure a successful future. At Thompson Ranch, we support the needs of each learner. We embrace opportunities for significant positive change that lead to high expectations for all. Through commitment and collaboration, we build a strong foundation of academic success. In doing so, each member of our school community will sustain a growth mindset. The Thompson Ranch community will instill in all the importance of community outreach and service. Learn more about us...
Job Requirements
- No experience required
Contact Information
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