• AT Specialist shall support administrative tasks such as pricing commercial airline tickets, rental cars, and hotels, per the Federal Acquisition Regulation (FAR), government regulations, and travel funding limits.
• Shall possess knowledge of transportation entitlements such as the Federal Acquisition Regulation (FAR), Joint Travel Regulations (JTR), and Financial Management Regulations (FMR). Able to complete the Fly America Act when needed.
• Perform travel-related customer services functions for Spathe and consulting personnel. Assist travelers with filling out travel authorization forms and ensure accurate completeness.
• Verify international and country-specific visa and vaccine requirements for travelers.
• Coordinate and process invoices and verify completeness. Able to communicate with travelers professionally to ensure invoices are free of errors.
• Assist travelers in scheduling flight reservations, changes, reissues, rental car, and hotel reservations within the allocated funding limits associated with specific travel requirements. Ensure all required paperwork is submitted correctly. For example- Spathe Systems’ internal travel Authorization form. Understand and assist travelers with Spathe Systems’ specific accounting systems of record.
• Able to navigate Costpoint Deltek with minimal guidance or by referencing provided working instructions. Able to walk travelers thru a required process. No need to be an expert but is willing to learn how to use the required systems. Willing to learn and be a self-starter to master the required systems to process travel coordination and invoices.
• Contact employees and consultants to discuss travel funding limits, itinerary availability, airline routing, hotel availability, and rental car issues associated with FAR and government policies and limitations.
• Understand Spathe Systems travel processes for employees and consultants and establish and implement processes to improve service.
• Liaise with the Account Payables and finance Departments to assist with the reconciliation of vouchers and speed up the payment process.
• Route for approval recommended obligation of travel orders according to regulations and provide accurate cost estimates to command members.
• Able to use Microsoft Office applications, including Word, Outlook, and Excel.
• Be able to communicate clearly and effectively with others, both verbally and in writing.
• Enter data into multiple databases accurately.
• Be able to work in an environment that is fast paced, completing multiple tasks, and meeting stringent timelines.
• Exhibit courteous, polite, and professional behavior at all times.

• 2-4 years’ experience with military travel or invoice processing systems (i.e., Deltek Costpoint).
• Previous experience in the DoD community coordinating and processing travel is desired.
• HS Diploma Required, BA/BS Desired

• Full-time

• One location – Spathe Systems HQ, 5401 W. Kennedy Blvd, Tampa, FL 33609

Work Schedule:

• Hybrid; Monday to Friday with flexible work hours

• Up to 10% travel during the year.

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• 11 paid holidays per year

Position ID: HQ32ADTS