Position Information

The Sonoma County Agricultural Preservation and Open Space (Ag + Open Space) District permanently protects the diverse agricultural, natural resource, and scenic open space lands of Sonoma County for future generations. Ag + Open Space is currently recruiting for an Open Space District Administrative Aide position. This position performs technical administrative work in support of the District. Initially, work is closely supervised, and assignments are closely reviewed, but as experience, knowledge, and skills are gained, supervision becomes more general.

The Administrative Aide will:

• 
  Finalize Board of Director agenda packets prepared by District staff for submission to the County Administrators Office (CAO), including transmittal and summary reports, contracts, and all other related supporting documents; and track and implement revisions requested by staff throughout the review process
• Develop vendor contracts from checklists submitted by District staff and maintain contract files
• Collaborate with vendors to update insurance requirements and maintain the tracking database
• Facilitate and track complex projects with unique funding and/or reimbursement procedures
• Collaborate with County Counsel staff on complex contracts
• Support staff through the Request for Proposal process
• Participate in various District internal committees that propose process improvements

The ideal candidate will demonstrate:

• The ability to manage multiple priorities and maintain effective working relationships
• Experience in report writing with knowledge of language mechanics, syntax, and English composition
• Knowledge of the Brown Act requirements for public meetings
• Knowledge of modern office policies and computer programs such as the Microsoft Office suite of programs
• Strong interpersonal skills, with the ability to exercise initiative, tact, and good judgment
• Effective written and verbal communication and negotiation skills

Please visit our website to learn more about Sonoma County Ag + Open Space. This position is in the Sonoma County Agricultural Preservation and Open Space District, which is a separate entity from the County of Sonoma, and not within the County of Sonoma Civil Service System.

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. The employment agreement for this position is the Salary Resolution (SalRes) and additional information regarding employee health and wellness benefits can be found in the Employee Benefits directory.

Minimum Qualifications

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.

Selection Procedure & Some Helpful Tips When Applying

The selection procedure will consist of an application with supplemental questionnaire evaluation and interviews. Applicants should list all employers and positions held within the last ten years in the work history section of the application and be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position. Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, and knowledge and abilities which relate to the position. Candidates possessing the most appropriate job-related qualifications will be invited to an interview.

ADDITIONAL INFORMATION

A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications including the answers to the supplemental questions as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted.

The District values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The District is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

RECRUITMENT BY

Sonoma County Agricultural Preservation and Open Space District, with assistance from the County of Sonoma Human Resources Department:
575 Administration Drive, #116B
Santa Rosa CA 95403
Phone: (707) 565-2331
Fax: (707) 565-3770

HR Analyst: BH
Technician: RR