FULL-TIME/PERMANENT
ASSISTANT CONTRACT ADMINISTRATOR
CONTRACTS SPECIALIST 3

Capital and Asset Management Program (CAMP)
Olympia, Washington – Thurston County

The Capital and Asset Management Program (CAMP) mission is to serve the Department by delivering technical and professional engineering, construction, and maintenance services to sustain facilities, infrastructure, and ecosystems under the Department’s care. Performance of the job duties and responsibilities result in assisting the customer programs in their efforts to accomplish the Department’s goals.

We are seeking a professional with expert knowledge of business and professional services, practices and trends, sources of supply and cost factors, contract terminology and development to provide public works and architecture and engineering contract administration duties for the Department’s capital budget program.

Could you be the one we are looking for?

Mallard Duck – Photo credit: Steve Winnie

With that in mind,

Picture yourself developing, negotiating, and administering contracts with project managers and engineers.

This is an opportunity to work with project managers and engineers on Novatus entries to track project status and for contract approval.

In this dynamic role, you will coordinate requirements and procedures with the Office of the Attorney General, The Department of Revenue, The Department of Labor and Industries, the Department of Enterprise Services, and the Department of Employment Security.

We are seeking a candidate, with knowledge of business and professional services, practices and trends, sources of supply and cost factors, contract terminology and development.

Two-formed bumblebee on flower – Photo credit: Jim Cummins

Our Assistant Contract Administrator,

• Reviews requests for the procurement of construction, architectural and engineering services, and other procurements as assigned.
• Analyzes the requirement and determines procurement method; reviews sole source justifications and prepares documentation; determines applicability of public work requirements including, but not limited to prevailing wage and bonding requirements; and assists with alternative public works contracting methods in compliance with State Law.
• Collaborates with project managers to define procurement requirements including proposed procurement schedule, scope of work/specifications, evaluation criteria, pricing schedule, budgeted contract amount, type of procurement process, subcontracting opportunities and requirements, term of contract, drawings and reference documents, and selection of evaluation committee members.
• Coordinates with project managers to complete and issue solicitation documents; schedules and other contract requirements; ensures proper contractual guidelines, policies and procedures are followed in the procurement process.
• Researches, prepares, and issues solicitation and contract documents in accordance with Agency policies and procedures, federal and state laws, and contracting regulations incorporating provisions such as cost accounting standards, and in compliance with socioeconomic programs such as DBE and small business, sustainability.
• Organizes, coordinates, and performs the bid opening process and the proposal evaluation process to select firms in the competitive range.
• Administers assigned contracts in accordance with contractual terms and conditions.
• Reviews and processes invoices for payment consistent with contractual requirements and Agency's policies and procedures; and negotiates, reviews and processes change orders/contract modifications consistent with contractual requirements, Agency's policies and procedures, and applicable federal requirements.

• Work Setting, including hazards:
  • Duties are performed in an office setting with an opportunity for teleworking. This position requires extensive computer use[HD1] .
• Schedule:
  • Typically 7:00 a.m. to 5:00 p.m. Monday - Friday.
  • A varied schedule may be required including working Saturday or Sunday, and overtime.
  • Telework opportunity may be considered.
• Travel Requirements:
  • Some travel may be required throughout the State to attend training, meetings, conferences, and project site visits.
• Tools and Equipment:
  • Computer hardware, software, and mobile phone.
• Customer Interactions:
  • Customer service is integral to the success of this position and the department.

REQUIRED QUALIFICATIONS:

• Three (3) year of contracting experience in pre/post-award public works/construction, and engineering consultant activities.

• Working with representatives of business, the professions, and institutions, to agree on terms of contracts.
• Assuring compliance with terms of contracts, agreement, etc., and obtaining timely delivery of goods or services at the most reasonable prices.
• Representing an agency/organization in coordination and negotiation with other agencies/organization and private industry; recognize desirable contract terms and provisions.
• Identifying areas and incidents of non-compliance with existing contracts.
• Communicating effectively orally and in writing.

PREFERRED QUALIFICATIONS:

• A Bachelor's or Master’s degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field.
• Three (3) years of experience in negotiating, administering, or terminating government public works contracts, contract property management, contract cost or price analyses or contract compliance administration.

• Microsoft Office Suite Products
• Novatus Contract Management System
• Washington Electronic Business Solutions (WEBS).

CONDITION OF EMPLOYMENT:

WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE:

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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