Job description

MISSOULA COUNTY
invites applications for the position of:

Billing Coordinator

SALARY:

$22.96 Hourly

DEPARTMENT:

Missoula City-County Health Department

DIVISION:

Health Services

OPENING DATE:

05/16/23 – Open until filled

BARGAINING UNIT:

MFPE - Local 8512

WORK SITE:

Missoula County Health Department

SCHEDULING/HOURS OF WORK:

Part time 24 hours per week

TO APPLY:

• Please complete all sections of the online application, even if a resume is requested.
• Please include with your completed application the following attachments: College transcripts (unofficial are accepted), a letter of interest, a resume, and documentation of AAPC Certified Professional Biller (if applicable). (Certification can occur within first six months of hire),
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.

DEFINITION: Performs a variety of duties related to billing and collection services and provides lead direction for staff performing billing functions for the Health Services Division of the Missoula City-County Health Department(MCCHD).

REPRESENTATIVE EXAMPLES OF WORK: Compiles information for site validation and credentialing for payors as required. Coordinates contracts and agreements with various insurance companies, providers, and agencies and MCCHD management. Monitors contractual adjustments/write-offs and assists MCCHD management with negotiating coverage of services with payors. Develops, evaluates, revises, and implements billing practices and procedures. Processes electronic and paper claims including client, Medicare, Medicaid and other third-party bills. Ensures the accuracy of insurance eligibility and demographics. Answers questions related to billing information. Keeps up to date with current medical codes and forms including ICD-10, CPT, HCPCS, and CMS1500 claim forms. Keeps up to date with current payor fee schedules and provider manuals for billing. Examines client visit records or encounter forms, reviews and updates coding of client visit records to determine appropriate billing. Makes recommendations to improve efficiency and to streamline workflow. Prepares weekly deposit; calculates receivables to appropriate budget codes; reports calculation to MCCHD accountant and County finance department. Reconciles cash and payments from deposits to accounts posted, from client and third-party payers. Posts client and insurance payments including denials and zero payments. Rebills or resolves denials and zero pays in a timely manner. Communicates with insurance companies about errors and disputes. Prepares refunds as requested by insurance or to clients as discovered through quality assurance protocols. Submits accurate and timely grant and contract fee-for-service deliverables/invoices, monitors payments, and reconciles any errors. Provides lead direction for positions performing duties related to the billing function; orients and trains employees on the billing protocols and software; answers questions regarding use of the billing system and provides guidance and feedback. Makes recommendations for changes and implements new billing procedures. Works schedules of aging for accounts receivable. Tracks and collects past due accounts. Prepares monthly client statements and agency invoices. Maintains and updates agency contracts as needed. Acts as liaison with agency contacts. Evaluates and maintains confidential client financial information. Advises clients on relevant insurance coverage as it applies to services received in our facility. Acts as liaison with billing software help desk. Acts as administrator for insurance provider portals, maintains staff access within portals. Prepares reports as directed or requested by management. Assists in formulating credit and collection policies and administers account adjustments in accordance with approved policies. Assists with off-site clinic activities including moving supplies and driving a county vehicle. Compiles information for financial and utilization reports as directed. Participates in the development and implementation of the Division’s strategic plan; quality improvement and performance management, workforce development, and accreditation requirements. Participates in the department’s strategic programs across divisions. Works within the incident command structure during emergencies.

MINIMUM QUALIFICATIONS: Requires an associate degree in finance, accounting, business or similar field. Must be certified or able to become an AAPC Certified Professional Biller within one-year of hire. Requires three years of experience with billing, accounting, or finance in a medical office setting, which includes experience with a computerized accounting system and electronic health records. Requires experience with 3rd party billing and maintaining a large accounts receivable database. SPECIAL REQUIREMENTS: New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safety of any person. Requires CPR certification. Requires a current Montana driver’s license. The work is primarily performed in an office setting and requires little physical activity. A significant amount of the work is performed at a computer workstation. May require occasional light lifting (20#). The employee may risk exposure to communicable diseases. On occasion, may require working outside of normal workday hours.

PHYSICAL/ENVIRONMENTAL DEMANDS: The work is primarily performed in an office setting and requires little physical activity. A significant amount of the work is performed at a computer workstation. May require occasional light lifting (20#). The employee may risk exposure to communicable diseases. On occasion, may require working outside of normal workday hours.

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/missoulacounty/

406-258-4874

Position #2023-00105

Job Type: Part-time

Pay: $22.96 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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