Job description

A full-service global law firm is seeking a Billing Coordinator. The Billing Coordinator is responsible for the day-to-day administration of efficient billing procedures including direction of accurate cash applications and management/preparation of complex Client billing and eBilling by compiling data from Client billing guidelines and preparing invoices. This position requires heavy Client and Attorney contact and effective communication. Ability and availability to work from November 15th through January 31st preferably with minimum scheduled time off (excluding medical/family emergencies) in order to meet billing, eBilling and collection deadlines at year-end is required.

The firm offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis. They offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.

Status: Direct Hire

Salary: Up to $90K DOE

*LOCAL CANDIDATES ONLY*

What You'll Do:

• Work directly with Attorneys and Legal Executive Assistants/Legal Administrative Assistants to prepare and edit Client invoices.
• Utilize computerized accounting and billing software programs to enter and compile data.
• Pre-review of draft bills for accuracy and non-billable entries (per specific Client guidelines or minimal dollar value) prior to forwarding to Attorneys for review.
• Prepare invoices and eBills according to Attorney and Client billing guidelines.
• Submit eBills to Client and third party vendors. Track the eBilling progress and resolve any issues until invoice approved by the Client.
• Coordinate with Attorney and/or Legal Executive Assistants/Legal Administrative Assistants regarding transmittal of paper invoices.
• Assist Partners and colleagues in collecting the invoices and determining how payments should be applied against invoices. Revise invoices per Attorney/Client requests.
• Revise rejected eBilled invoices per Client request.
• Reconcile discrepancies and/or issues that may arise by conducting complex and detailed analysis of billing inaccuracies. Reconcile accounts where funds are misapplied as appropriate.
• Preparation of excel spreadsheets requested by Attorneys to benefit Client relations.
• High-level customer service focus when working with Clients and Attorneys.
• Maintenance of billing notes, including critical information needed to prepare invoices as well as Client specific information.
• Assist the Billing Manager with special projects when necessary.

Job Requirements:

• High School Diploma or equivalent (Bachelor’s degree preferred) and five or more years progressive billing/eBilling experience in SAP, CMS/Aderant or Elite, preferably in a large legal or professional services firm are required; or equivalent combination of education and experience. Familiarity with e-billing platforms is essential. Must have working knowledge of an automated accounting and collection system. Knowledge of general accounting principles.
• Computer proficient with experience and working knowledge of Microsoft Office (Word / Excel), Outlook, and Adobe.
• Analytical skills requiring an aptitude for detail and accuracy in order to conduct analysis of complex Client billing problems, reconciliation of billing related issues, ability to multi-task with numerous reports simultaneously.
• Exhibit high degree of initiative in order to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment, and ensure work is completed within strict deadlines. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Excellent interpersonal, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of Attorneys, Clients, staff, and outside contacts.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report/excel format, written correspondence, e-mail, or verbally.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities.
• Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data, processing complex Client billing, preparing various billing reports, reconciling appropriation of account funds, and processing write-offs.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare complex Client billing, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
• Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, facsimile, scanner, etc.
• Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position. Ability to work overtime when required at month-end and year-end in order to process heavy volume of Client billing.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Job Type: Full-time

Pay: Up to $90,000.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Washington, DC 20006: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Washington, DC 20006

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