Job description
Why should you work for City?
Because City is a global leader in facilities management for starters. Also, because we have a generous benefits package that includes 28 days of PTO along with a 401(k) match with immediate vesting.
We don’t just hire anyone at City; we’re looking for loyal team members with personal grit, a deep sense of responsibility, a thirst for constant learning and growth with a willingness to always lend a helping hand.
When you join City, you’re committing to making a difference. We make a commitment to you too – helping you embark on a career with purpose!
Because City is a global leader in facilities management for starters. Also, because we have a generous benefits package that includes 28 days of PTO along with a 401(k) match with immediate vesting.
We don’t just hire anyone at City; we’re looking for loyal team members with personal grit, a deep sense of responsibility, a thirst for constant learning and growth with a willingness to always lend a helping hand.
When you join City, you’re committing to making a difference. We make a commitment to you too – helping you embark on a career with purpose!
Billing Specialist (construction / AIA)
The Billing Specialist is responsible for the timely and accurate execution of all tasks associated with billing CBES clients for construction project billing (AIA) and other projects as needed. The Billing Specialist also assists as required with other CBES billing lines, general accounting functions, and to meet set goals and deadlines as determined by management which will be reassessed based on company initiatives.
Primary Responsibilities
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Perform tasks within Sage 300/Timberscan systems to include assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders.
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Generate and submit client invoices for project billing (AIA) in accordance with CBES and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines. Revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments.
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Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements.
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Use Excel and other tools including Adobe Pro to produce client requested backup as needed.
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Troubleshoot billing errors within Sage 300/Timberline accounting system as needed to maintain accuracy of invoices.
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Provide a high-level of customer service by responding to clients’ concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager.
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Responsible for AR Collections of respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolution.
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Review and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requested.
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Assist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoices.
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Cross train with Billing Finance team members on other lines of business in order to provide adequate Department support.
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Work with Finance team members to research and resolve any billing related matters including but not limited to AP, AR and cash related transactions.
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Other ad hoc projects, reporting and billing activities as needed including but not limited to process improvement and documentation of internal standard operating procedures, cross training, and audit assistance.
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Other duties as assigned by Finance Management based on Finance department initiatives and priorities. Job responsibilities of role may change based on Finance Management discretion.
Education and Experience
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Strong integrity and work ethic are critical
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Bachelor’s degree preferred and/or equivalent work experience
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3 Years or greater in high volume Billing and A/R proficiency.
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Previous experience in architecture and engineering/construction AIA completion billing, job costing and/or service provider accounting is required
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Sage 300/Timberline/Timberscan experience a plus
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Excellent verbal and written communication skills are essential
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Demonstrated ability to prioritize work to meet set deadlines
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Strong organizational and communication skills
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Ability to seek out information and resolve issues
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Comfortable working autonomously but within a team
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Ability to use shared workflow technology (Microsoft Office, SharePoint and iCloud)
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Strong Excel Experience
Is growth important to you?
Great! Us too! Not only has our company grown, but our team members are growing professionally and personally. Founded in 1985 in Glasgow, Scotland, we are the largest privately held facilities management company in the world. We expanded to the US in 2016 and already covering over 2,700 grocery and convenience stores across 23 states with over 1,700 team members.
Whether through our best in class City training center in Jacksonville, Florida, over 1,200 e-learning classes, Leadership Development Program, Level Up Program for technicians or assistance gaining trade licenses – City cares passionately about the people we hire and ensures that growth is always on the horizon.
Wondering if your values align with ours? If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, you will fit right in!
So, if you’re ready to get started, we’re ready for you.
The Company has a Drug-Free Workplace Policy in effect that is strictly adhered to.
Great! Us too! Not only has our company grown, but our team members are growing professionally and personally. Founded in 1985 in Glasgow, Scotland, we are the largest privately held facilities management company in the world. We expanded to the US in 2016 and already covering over 2,700 grocery and convenience stores across 23 states with over 1,700 team members.
Whether through our best in class City training center in Jacksonville, Florida, over 1,200 e-learning classes, Leadership Development Program, Level Up Program for technicians or assistance gaining trade licenses – City cares passionately about the people we hire and ensures that growth is always on the horizon.
Wondering if your values align with ours? If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, you will fit right in!
So, if you’re ready to get started, we’re ready for you.
The Company has a Drug-Free Workplace Policy in effect that is strictly adhered to.
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