POSITION SUMMARY

The Chief Operating Officer (COO) is accountable to the CEO for leading and managing the day-to-day internal operations of IPHI including but not limited to, operational controls, strategic plan implementation, grants management processes, grants and contracts compliance, human resources, information technology, regulatory requirements, risk management and general business operations.

The COO will serve as a member of the executive team. In collaboration with the CEO and Chief Administrative and Finance Officer (CFAO), the COO will articulate and implement the strategic vision and leadership of the agency.

The goal of the COO is to support the mission and improve the operational performance of the organization. This position also serves in place of the CEO upon any absence.

To Apply: Please visit our website, link here, to apply. Complete applications must include a resume, cover letter, writing sample and completion of an online questionnaire. Unfortunately, incomplete applications cannot be reviewed. The cover letter should compare your qualifications, experiences and interests to the duties, responsibilities and qualifications for the position. Applications will be considered on a rolling basis until the position is filled. No phone calls please.

ABOUT IPHI

The Illinois Public Health Institute (IPHI) mobilizes stakeholders, catalyzes partnerships, and leads action to promote prevention and improve public health systems to maximize health, health equity and quality of life for the people of Illinois. Across Illinois and the nation, IPHI provides convening, facilitation, training, policy advocacy, outreach, and information sharing, and technical assistance to foster multi-sector community collaborative health transformation initiatives. With an annual budget of more than $10 million and more than 35 talented staff leaders, IPHI works with numerous partners, contractors, consultants, and foundations to achieve our vision that all people and communities, especially those that experience health, social and racial inequities, are able to achieve their optimal health, supported by an effective multi-sectoral public health system. IPHI advances its health equity mission through three program centers: the Center for Health Information Sharing and Innovation, the Center for Community Capacity Development, and the Center for Policy and Partnership Initiatives. Key programs an initiatives at IPHI include serving as the backbone organization for the Alliance for Health Equity serving Chicago and Cook County and advancing health equity in all policies initiatives in Chicago; collaborating with the Michigan Public Health Institute to lead the national Data Across Sectors for Health initiative, leading nutrition, physical activity and diabetes prevention coalition work in Illinois, and providing technical assistance and training on equity, community health assessment, and health improvement planning in Illinois and nation-wide.

RESPONSIBILITIES

Organizational Operations and Strategy, Management and Compliance

• Establish, develop and implement standard operating procedures for the organization to ensure legal, programmatic and funder compliance.
• Establish, develop and implement operational vision and strategies for process development, culture and maturity.
• Establish, develop, and implement human resource strategies, policies and procedures including employment practices/compliance, benefits and policies.
• Develop, implement and execute legal policies and procedures.
• Ensure, direct and manage effective contract management protocols and processes for contracts and grants that come into and out of IPHI, including timely, accurate reporting, proper financial controls, vendor compliance and oversight, and effective budgeting and procurement.
• Establish and develop appropriate information technology policies, procedures, and practices to ensure organizational success.
• Establish, develop, and implement organizational insurance practices. This may include liability, D&O, E&O, cyber-insurance among others.
• Work with the CFAO, counsel, and other staff to identify, manage and mitigate organizational risks.
• Oversee and manage facilities, including the office environment, office leases, communications with IPHI’s landlord, IT and communications equipment and resources.
• Continuously improve the organization’s systems, policies and procedures.
• Oversee the hiring, development and supervision of operations and non-financial administration staff.
• Implement non-profit best practices and laws throughout the organization and department.
• Implement organizational decision making.
• Work collaboratively with the executive team to integrate across all activities and functions.

Financial Strategy

• Develop and implement Operations and Administration budget and support the development of the organizational budget.
• In collaboration with the finance team, Center Directors and program staff, develop, monitor, track, and project the program budgets to ensure adequacy, allowability, accuracy and compliance with the contracts and grants.

Organizational Strategy and Leadership

• Work with CEO, Center Directors, and program staff to assure that the work throughout the organization is in line with IPHI’s mission, vision and strategic goals. Provide thought leadership on operational and mission impact, organizational capacity, risk factors, and other key factors to inform strategic decision-making.
• Lead the Diversity, Equity, Inclusion and Justice efforts of IPHI in partnership with the Change Champions staff group and external consultants.
• Develop the organizational strategic plan including developing the timeline, strategies and Key Performance Indicators, along with the Center Directors and CFAO and through the guidance of the CEO and Board of Directors.
• Implement the change management efforts of IPHI as it expands and grows, in collaboration with the CEO, CFAO and Center Directors.
• Direct and manage initiatives and projects of the Board of Directors through the direction of the CEO.
• Collaborate on strategic development activities of the organization identifying emerging opportunities to leverage current work and internal capacities for new business development along with the CEO, Center Directors, and CFAO.
• Cultivate partner connections and relationships.

SKILLS, KNOWLEDGE AND ABILITIES

EXPERIENCE