Required Qualifications (as evidenced by an attached resume):
Associate’s degree (foreign equivalent or higher). In lieu of an Associate’s degree, two (2) years of full-time experience working in a medical/or administrative office setting. One (1) year of full-time experience working in a Medical/or administrative office setting. Experience with computer database systems and an electronic medical record system. Familiarity with medical terminology.

Preferred Qualifications:
Bachelor’s degree (foreign equivalent or higher). At least one (1) year of experience working with medical records and database systems. Experience with data management. Experience with performing quality assurance checks. Experience compiling data into reports.

Brief Description of Duties:
The Clerical Specialist will work as part of a large clerical team to assist with a variety of administrative tasks for the WTC Health Program. This position could be assigned to a variety of departments within the organization and work on a variety of projects. Main areas that need clerical specialist support are: Medical Records Management, Claims Management and Quality Assurance. Successful incumbent must have strong communication skills.

Medical Record Management

• Processing incoming and outgoing medical record requests to include processing payments.
• Managing incoming faxes using an electronic FAX system and routing to appropriate parties.
• Coordinate mailing of medical records between clinics.
• Reviewing, filing and scanning medical records.

Data Management

• Data-entry of medical information using a variety of systems.
• Reviewing medical data and tracking administrative processes through completion.
• Flagging urgent cases and communication with appropriate teams.
• Compiling data for reports using spreadsheets and databases.

Quality Control and Assurance

• Reviewing medical chart information using standard quality protocols to identify errors.
• Track errors and compile data in databases.
• Manage databases and spreadsheets and provide reports to the supervisor.
• Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

**The incumbent must be willing to work and travel between the Nassau and Commack clinic locations. Occasional Evenings and Saturdays will be required.

THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES.

In response to the New York State Department of Health (DOH) regulation requiring Hospital and Nursing Home personnel to be fully vaccinated against COVID-19, candidates selected for patient care positions or positions that may come in contact with patients or patient care employees, if not already vaccinated, must be fully vaccinated or obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the DOH vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also allows for limited exemptions with reasonable accommodations, consistent with applicable law.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.