Job description

Contract Specialist Job Description

Overview:

The Wichita Tribal Enterprises, LLC (WTE) Contracts Specialist is responsible for the management and compliance of the contracts under WTE. This person provides support to the company President, WTE parent back-office department (Quivera Enterprises), and customer(s) regarding contract performance, personnel, compliance, and invoicing related information. WTE’s revenue is dependent upon proper management of and compliance within these critical areas.

Daily Responsibilities:

• Ensuring contract compliance for all contracts by confirming all contract deliverables are being met (Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR) and invoicing amounts/requirements).
• Maintaining customer relationships with the Contracting Officer Representative (COR); COR is the Contract Manager’s counterpart on the government side.
• Reviewing contract awards/modifications – verifying information from the government, making sure that any additional positions/funding matches up with our pricing, monitor Wage Determination numbers and revisions for SCA contracts/employees, making sure any changes are covered under the scope of the contract and do not require an adjustment to the price and then signing off on the modifications. Work with HR and Accounting on SCA compliance.
• Monitoring contract option years monthly to ensure the government exercises the option year at the end of each period of performance; confirming receipt of modifications prior to start of new option year to ensure payment;
• Providing proposal support by supplying contract data for past performance write ups, representations and certifications, company information, past performance questionnaires and contract values.
• Managing new subcontracts by issuing the initial subcontract documents to our subcontracts; this includes the subcontract agreement and attachments (labor categories and rates, contract clauses, performance work statement (PWS), initial funding and any other relevant information.
• Approving offer letter requests after verifying that the candidate matches up to the correct vacancy on the contract, that the correct company under the Quivera umbrella is listed as the employer, correct contract is listed, that the employee status (exempt/non-exempt) is correct and that the pay rate can be supported by the bill rate.
• Coordinating new hire start dates and pre-work; this requires significant coordination and communication with Customers, Recruiters, HR, Accounting, and Contract Leads.
• Work with Finance/Accounting on Creating/Maintaining P&Ls for all contracts including adding modifications, moving employees for promotions, managing pay rates to match contract bill rates, and making sure volume ALWAYS matches pricing.
• Maintaining staffing lists and building a P&L spreadsheet for each contract to reflect each person working on a contract per the labor categories we bid, the cost per employee, the profit per employee, the overall profit for the contract and the invoicing amounts and requirements for accounting.

Other duties could include but are not limited to:

• Preparing monthly contract status reports for each contract; working with accounting to make sure reports matches invoicing.
• Creating/sending compensation increase worksheets each option year for each contract.
• Managing subcontracts by monitoring funding levels and compliance.
• Handling contract transitions as needed including contract review, kick off, initial deliverables, report info/start coordination, payment system set up, subcontract agreements.
• Handling requests from Business Development including filling out contract information as requested, creating/maintaining Past Performance Spreadsheet, sending, and executing all Nondisclosure Agreements and Teaming Agreements, keeping all files store in SharePoint, sending Past Performance Questionnaires (PPQs) as needed, accessing all requested CPARS (our report card after a contract year ends).
• Submitting to the government annual end of year Manpower Reporting for most contracts.
• Certifying FAR compliance – as needed.
• Determining invoicing amounts for managed contracts – weekly/monthly.
• Assisting with various special projects as needed.

Qualifications:

• Bachelor’s Degree
• 2+ years of contract management experience
• Extensive Excel Experience
• Full-time

Experience:

• Contracts: 5 years (Preferred)
• Contract management: 5 years (Preferred)

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: Remote. Headquarters are in Oklahoma City, OK, with satellite office in Houston, TX.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Oklahoma City, OK 73110: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• ensuring compliance of FAR: 2 years (Required)
• ensuring compliance of DFAR: 2 years (Required)
• reviewing contract awards/requirements: 2 years (Required)
• Understanding Government Contracting: 2 years (Required)

Work Location: Hybrid remote in Oklahoma City, OK 73110

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.