Job description
Vaco is looking for an Event Planner to assist their client with a 3-to-6-month project.
The Event Planner is an experienced professional with the ability to manage administration and logistics in a busy meetings and event environment. The Event Planner will assist with the coordination of up to 200 events per year. S/He must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and be willing to work evenings and weekends, as necessary. The Event Planner provides outstanding client service, is an enthusiastic professional and can build relationships with internal and external clients and vendors.
Requirements-
- Event Planning & Production - Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate decor (florals, linens, color schemes, etc.).
- Aggressively gather information on each project to achieve quality event productions.
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
- Create and revise room layouts for each event.
- Oversee event registration including tracking attendance and reservations.
- Compile all costs into a single event budget.- Propose new ideas to improve the event planning and implementation process.
- Serve as liaison with vendors on event-related matters.
Qualifications
- BS Degree required
- 3-5 years relevant experience
- Minimum of 2 years Event Planning experience preferred
- Excellent communication skills; including written and verbal and proofreading skills
- Proficient PC skills (Word, Excel, PowerPoint, Access, Mail Merge, Email & Internet Research)
- Excellent client services skills
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