Job description

Executive Administrative Assistant provides high-level support for the CEO through efficient facilitation, and coordination of the Administrative office on a daily basis. Executive Administrative Assistant may conduct research, prepare statistical reports, handle confidential information, and perform clerical functions such as preparing correspondence, receiving visitors and arranging conference calls.

Responsibilities:

• Create meeting agendas and manage meetings.
• Manage the calendar, arrange appointments, and schedule meetings for the CEO of the company.
• Organize the office of the CEO; maintain the filing system.
• Evaluate financial budgets and track expenses.
• Read and analyze incoming memos submissions, and reports to determine their significance and plan their distribution.
• Coordinating special projects as directed.
• Draft and report financial presentations.
• Reconcile financial books including incoming and outgoing funds.
• Ensure that confidential materials are handled properly according to company policy and applicable laws.
• Coordinate and plan meetings for CEO with board members, external partners, and other stakeholders; develop agendas; prepare necessary documents; schedule travel arrangements; arrange for audiovisual support.
• Open, and sort incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports.
• Bilingual : English and Punjabi (Preferred)

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

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