Job description

Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

Job Description
Adobe's Security organization is seeking an Executive Assistant to join its high-paced Security team. We are the team managing Security at Adobe! We are looking for a motivated administrative professional to support the Chief Security Officer. In this role, the candidate will have the ability to work well cross-functionally, in an efficient and confidential manner. We are a highly motivated, fast-moving team that is distributed across the globe. What you'll do
Provide executive administrative support to SVP Chief Security Officer
Extensive scheduling and calendar coordination
Filter and handle requests for internal & external commitments
Coordinate special projects including team off-sites, team building activities, and all-hands meetings
Run meeting logistics, including booking conference rooms, presentation equipment, and catering as applicable in the San Jose office
Coordinate new hire logistics for the teams, working with the Facilities team when needed for seating requirements, working with IT on computer equipment, and overall onboarding support
Build and maintain a strong collaboration and close partnership with the Chief of Staff, in addition to working directly with the executive
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness
Might include maintaining organization charts, and other department-wide support
Provide travel planning support for both domestic and international travel. Includes booking air travel, hotel, ground transportation, and other travel logistics
Process business expense reimbursement requests, and invoices What is needed to succeed:
Positive, proactive, and can-do demeanor in a fast-paced global environment
Exceptional ability to prioritize conflicting demands with little direction
Strong communication skills, attention to detail, intuition for business, and timely follow-through
Ability to harmonize with all levels of internal and external contacts with tact and trustworthiness
Handle confidential information with integrity and exercise discretion
Treats colleagues and customers in a manner which demonstrates decency, honesty, and fairness
Ability to foresee challenges with calendar, travel needs, etc.
Eagerness to build a network with other executive assistants at Adobe and collaborate as a worldwide team
Ability to travel occasionally to provide on-site support at events/conferences Requirements
A minimum of 8-10 years of experience as Executive Assistant
Experience with travel reservations and event planning
Experience with expenses and expense management for a fair sized team.
Proficient with Microsoft Office (Teams, Word, Excel, PowerPoint)
Reliable and accessible. Available in the office during normal working hours and outside of normal hours, if needed
Ability to use the utmost discretion when dealing with critical and confidential material
At Adobe, you will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists (http://www.adobe.com/careers/awards.html). You will also be surrounded by colleagues who are committed to helping each other grow through our unique Check-In (http://www.youtube.com/watch?v=hmL6uQZhYhw&list=UUlDSu3-Y4-BfI08784K-P4g&feature=share&index=1) approach where ongoing feedback flows freely.

If you’re looking to make an impact, Adobe's the place for you. Discover what our employees are saying about their career experiences on the Adobe Life blog (http://blogs.adobe.com/adobelife/) and explore the meaningful benefits (http://benefits.adobe.com/) we offer.

Adobe is an equal-opportunity employer. We welcome and encourage diversity in the workplace regardless of race, gender, religion, age, sexual orientation, gender identity, disability or veteran status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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