Job description

Position Description

POSITION TITLE: Executive Assistant

SALARY: $6,337.45 - $8,089.18 Monthly
$76,049.40 - $97,070.16 Yearly

WORK LOCATION: Hybrid (Downtown Los Angeles)

FILING PERIOD: 06/17/2022 –Continuous

EXAM NUMBER: R9878D

RECRUITMENT TYPE: Open Competitive Job Opportunity
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This announcement is a rebulletin to include new selection requirements. Person who have already applied for this exam do not need to reapply. Your application will be reevaluated based on the new selection requirements.*

This recruitment will be used to fill current and future vacancies in multiple areas of the Court including Finance, Legal Services, Human Resources, Communications, Data and Research, Information Technology, Judicial and Executive Support, and Court Operations. Current Vacancy is in Information Technology assisting the Chief Information Officer. Experience in all areas is not required.

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ABOUT THE COURT*
Superior Court of California, County of Los Angeles (Court) is the largest unified trial court in the United States. Its 580 judges and commissioners work in one of the 40 facilities within the Court's 12 judicial districts and are supported by more than 4,500 full-time Court employees. The Court has an annual budget of more than $855 million. Located in Southern California, Los Angeles County is geographically one of the nation's largest counties, covering 4,084 square miles and, with over 10,400,000 residents, is also one of its most populous counties.

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FOCUS ON EMPLOYEE SAFETY AND WELLBEING*
Court employees are considered disaster service workers under California Government Code section 3100 and are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies. The Court takes its responsibilities for ensuring a safe workplace and providing essential public services to those who are required to come into a courthouse seriously; including its legal and ethical obligations to protect the workforce, justice partners, and the public from COVID-19. The Court has implemented various policies and protocols to protect the health and safety of its employees while delivering statutorily mandated essential services. This includes implementing technology to facilitate remote appearances for court users and expanding telework opportunities for employees.

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ABOUT THE POSITION*
Incumbents in this classification typically report to an executive-level manager, such as Chief Deputy, Chief Information Officer, or Assistant Presiding Judge, and are responsible for performing highly-sensitive and confidential administrative support duties. As such, individuals assigned to these positions assist executive-level managers or the Assistant Presiding Judge with addressing a variety of highly-sensitive and confidential administrative issues, as well as perform difficult and confidential administrative support duties, which require extensive coordination with members of the executive team and other managers and staff to ensure a smoothly operating office.

For a detailed job description, please click here. Please note the requirements in the job description may vary from the requirements in this bulletin. Applicants must meet the requirements stated in this bulletin.

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TELEWORK OPPORTUNITIES*
This position is eligible for telework following an initial training period.

Selection Requirements:
Graduation from an accredited four-year college or university* -AND- 4 years of increasingly responsible administrative support or analyst-level experience** assisting executive-level management.

Substitution: A post-graduate degree may substitute for up to 1 year of required experience.

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**Increasingly responsible administrative support or analyst-level experience*_ is defined as performing highly-sensitive and confidential administrative support duties assisting executive-level managers._

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Note: * Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.

SPECIAL CONDITIONS OF EMPLOYMENT:
All applicants must be able to show proof of full vaccination against COVID-19 prior to beginning employment with the Court.

You are considered fully vaccinated against COVID-19 2 weeks after you:

• Received a Johnson & Johnson (J&J)/Janssen COVID-19 vaccine, or
• Received a second dose of a Pfizer or Moderna COVID-19 vaccine, or
• Finished the series of a COVID-19 vaccine that has been listed for emergency use by the World Health Organization [WHO]

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Individuals with a medical condition that prevents them from getting a vaccine, as verified by their medical provider, or those with a confirmed sincerely held religious belief that prohibits them from receiving a vaccine, may request to be excused from this vaccination requirement as a reasonable accommodation to their medical condition or religion. The Court will review requests for accommodation on a case-by-case basis consistent with its existing procedures for reasonable accommodation requests._

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DESIRABLE QUALIFICATIONS: *
The ideal candidate will be independent, reliable, adaptable, and possess the following desirable qualifications:

• Outstanding organization and time management skills
• Advanced MS Office suite skills, including Excel, Outlook, PowerPoint, Word, Teams, OneNote, and SharePoint
• Ability to assess problems and propose creative solutions including use of technology and innovative practices
• Experience supporting executive level management in an area with organization-wide impact
• Excellent oral and written communication skills
• Demonstrated experience handling difficult and/or delicate situations with tact and diplomacy
• Experience working with large sets of data and familiarity with best practices for data cleanliness such as using data visualization tools such as Power BI, Visio, and PowerPoint, or other comparable industry software

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EDUCATION VERIFICATION:

To receive credit, a legible copy of your diploma or transcript (unofficial acceptable) detailing the degree conferred and the name of the educational institution must be attached to your online application following the guidelines below. Once the application is submitted, you will not be able to edit or add documents.

For a list of acceptable accredited institutions or international universities, please visit http://ope.ed.gov/accreditation, www.chea.org/search, or http://whed.net/home.php.

Foreign studies must be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States. For a list of acceptable evaluation agencies, please visit www.naces.org or http://aice-eval.org/. Foreign studies submitted without acceptable evaluation will be rejected.

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EXAMINATION INFORMATION: *
PART I: Qualifying evaluation of education, training and experience based upon submitted application materials and supplemental questionnaire.
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PART II: * Online examination, weighted 100%, covering deductive reasoning ability, professional potential, achievement, influence, independence, confidence and optimism, reliability, knowledge of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, and business letter punctuation, spelling, and formatting.

APPLICATION AND FILING INFORMATION:
Applications may only be filed online. To learn how to apply online, please access the Online Employment Application Guide. Los Angeles Superior Court reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position.

Please provide a current and accurate email address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via email. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail.

Los Angeles Superior Court is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click here (Download PDF reader).

Questions regarding this posting may be emailed to WTuckerIV@lacourt.org

WHAT TO EXPECT NEXT:
We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list that will remain active for approximately one year. Other vacancies may be filled using this list.

Exam No.: R9878D

• *EXECUTIVE ASSISTANT

Applications may be submitted online at
OR via the HR computer kiosk at
Los Angeles Superior Court
Human Resources Administration
111 N. Hill Street, Room 203
Los Angeles, CA 90012

Job Type: Full-time

Pay: $76,049.40 - $97,070.16 per year

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