Job description

Position Description
Job Title: Executive Assistant
Reports to: Chief Executive Officer

Company Overview

In business since 1985, Pismo Beach Homes is a team of professional real estate experts specializing in the Central Coast real estate market. We are respected in our central coast community and dedicated to providing the finest service available in the central coast real estate industry.

Started by two Pismo Beach natives, our area experience is unmatched. You will be assisted by the most knowledgeable real estate leaders in the region – our agents have raised children here, owned businesses here and actually live here on the Central Coast. We know firsthand that this multi-faceted region -- including Pismo Beach, Arroyo Grande, Avila Beach, Shell Beach, Nipomo and San Luis Obispo -- has it all!

As the preeminent real estate professionals in our community, we are dedicated to providing the finest service available while breaking new ground.

Responsibilities

Listing Management

• Oversee all aspects of listing launch from initial contact to the executed purchase agreement.

• Prepare all pre-listing materials when ready as in printing and binding: preparing your home for market presentation

• Prepare and bind, comparable market analysis marketing presentation

• Conduct listing agent AVID

• Coordinate with sellers on scheduling staging (when necessary), property photos with photographer, repairs, cleaning, signage, lockbox, access requirements and marketing activities.

• Communicate weekly feedback to sellers regarding all showings and marketing activities.

• Coordinate all public open houses and broker open houses.

• Input all listing information into Tour Factory and update as needed.

• Coordinate with Transaction Coordinator for documentation such as seller disclosures.

• Input all necessary information into client database and transaction management systems.

Marketing

• Manage client database management program & system.

• Prepare buyer consultation packages for agents when asked.

• Coordinate the preparation of all listing and open house flyers, graphics, signage and all other marketing materials.

• Manage and update agent website(s), blog(s) and online listings.

• Oversee social media activity – including weekly posts, videos and closing/listing posts.

• Coordinate all client and vendor appreciation events.

• Manage agent follow-up for client testimonials for websites, social media and other marketing materials.

• Coordinate and implement agent marketing videos and property videos on website(s), blog(s), social media and client database email campaigns.

• Oversee closing gift ordering/wrapping and photography when delivered.

Administrative

• Oversee all aspects of the administration of the Team business.

• Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.

• Make commission bank deposits and communicate CDAs with Bookkeeper

• Coordinate expense reimbursement

• Coordinate the purchasing of any office equipment, marketing materials and any other business-related supplies and materials.

• Create & update a business operations manual and all job descriptions/employment contracts for any future hires.

• Assist and coordinate the recruiting, hiring and training of new team members Hold agent(s) accountable for conducting all agreed upon lead generation activities.

• Management of Google Calendar for the Team

• Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.

• Oversee all vendor communications – i.e. pest companies, handyman, sign installation etc.

Experience Requirements

• Bachelors degree or 4 years of experience

• 2 years Executive Assistant experience

• Detail Oriented project management

• Willingness to learn everyday

• Expert in Microsoft Office, email and digital communication tools

• Very adept in managing Social Media marketing

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 2 years (Required)
• Google Workspace: 1 year (Required)

Work Location: In person

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