Company Overview

Riverstone Logistics (RLX) is committed to being an honest, reliable, dependable freight forwarding partner. Every day we are focused on fulfilling our Purpose of Delivering Life's Best Memories.

RLX provides final mile deliveries through dedicated and network models for various clients. We love working with new clients that are looking to enhance their customer experience through final mile deliveries.

Headquartered in Charlotte, North Carolina, RLX currently has over 300 employees and is always looking for new employees that demonstrate leadership capabilities and exceptional communication skills to grow with us at our home office as well as client sites across the United States.

Position Summary

The Executive Assistant will manage the CEO’s calendar and inbox as well as all executive travel. This role will perform administrative duties such as making phone calls, organizing meetings, editing, or writing emails, keeping accurate records, and other tasks as needed.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Manage all coordination for the CEO, such as: scheduling meetings and conference calls, preparing meeting materials, responding to emails, taking phone calls, etc.
• Manage senior executives travel and activities, including accommodations, transportation, meals, and expense reimbursements
• Produce reports, conduct research, develop presentations and spreadsheets for the CEO
• Partner with the executive leadership team on CEO initiatives and assist with coordination
• Partner with Finance & Accounting on executive bookkeeping and invoicing
• Prioritize inquires and requests while troubleshooting conflicts, and recommendations to ensure smooth day to day engagements
• Provide a bridge for smooth communication between the CEO and internal departments
• Manage sensitive matters with a high level of confidentiality and discretion
• Develop and carry out an efficient documentation and filing system
• Organize supply cabinets, manage and restock inventory
• Provide support for visitors and clients upon arrival to the corporate office
• Provide event management support as requested
• Perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Time management and ability to meet deadlines
• Experience in developing internal processes and filing systems
• Proficient in Microsoft Office programs such as Word, Excel, PowerPoint, and Teams
• 5 or more years of experience in an administrative role reporting to an executive

Preferred Qualifications (Knowledge, Skills, and Abilities)

• Strong ability to multi-task with different tasks
• Flexible team player, willing to adapt to changes easily
• In depth understanding of the entire MS office suit

Physical Demands and Work Environment

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit, and reach with hands and arms. The employee Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Riverstone Logistics is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Riverstone Logistics also complies with the Immigration Reform & Control Act and E-Verify, so we ask that you bring the appropriate documents to confirm your authorization to work in the United States with you upon request.