This vacancy is located at LDH/OAAS/Villa Feliciana Medical Complex in the Medical Records Department in Jackson, Louisiana. This position will be filled as a Probation or Promotion of a permanent state employee.

As part of a Career Progression Group, vacancies may be filled from this recruitment at a Hospital Admissions Technician 1 or Hospital Admissions Technician 2 depending on the level of experience of the selected applicants(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

All candidates for hire must undergo drug screening and background check(s).
Applicants will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or the application is received after the expiration date of the posting.
There is no guarantee that all applicants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make an attempt to attach a copy of the transcript to your application.
A Resume will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.
This position is located in East Feliciana Parish, Jackson, Louisiana. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

For further information about this vacancy contact:
OAAS/Villa Feliciana Medical Complex
Terrie David, Sara Barton, Lacey Hurst, or Marianne Covington, HR Dept.
P.O. Box 438
Jackson, LA 70748
(225) 634-4011

Function of Work:
To prepare and maintain patient data in order to verify patient eligibility status during the hospital admissions process.

Level of Work:
Entry.

Supervision Received:
Close from a higher-level hospital admissions technician or other higher-level agency personnel.

Supervision Exercised:
None.

Location of Work:
LSU Health Care Services Division, Acute Care Hospitals, LSU Health Sciences Center, Medical Schools, Department of Health and Hospitals, and Human Services Districts.

Job Distinctions:
Differs from the Hospital Admissions Technician 2 by the absence of responsibility for independently performing assigned duties.

This position serves as the Hospital Admissions Tech. 1 or 2 for Villa Feliciana Medical Complex, an acute and long term care hospital whose mission is to operate health care programs which provide medical care and treatment for residents with acute, subacute, and chronic illnesses and/or disabilities resulting from trauma or genetic defects.

VFMC is a specialized 24 hour medical facility operating with 150-175 staffed beds, with a license capacity of 299 beds. All beds are licensed as hospital beds. The facility operates a small hospital care service that is surveyed by health standards using hospital licensing requirements, with the remainder of the facility surveyed annually under CMS and state standards for nursing facility care. Specialized units include 10 beds for acute and subacute care including a wound care service, and the only long-term tuberculosis program in the state. The facility is staffed with a table of organization of 221 classified positions and 20+ unclassified positions with a budget in excess of $24 million. The physical plant consists of three patient/resident care buildings, administrative building, activity buildings, support service buildings, staff residences, and a variety of storage and special purpose structures, located on a 157 acre site with its own fresh water system, sewer system, chiller and boiler systems, and electrical distribution system. This facility has control of passage with a security gate at entrance.

36% Maintain a daily ward census including vacancies, admissions, discharges, returns, transfers, deaths, and number of patients/residents in the facility and distribute to appropriate departments. Make changes on proper forms and in the Long Term Care program. Submit an electronic 148 form to Office of Eligibility Determination (OED) as needed for level of care changes, non-payment days, admissions, discharges, etc. and a Continued Stay Request form to Office of Aging and Adult Services (OAAS) for nursing facility extensions.

20% Take telephone in-depth applications for possible admission. Responsible for taking and processing telephone and walk-in admission applications. Obtain/verify the applicant’s financial eligibility. Notify the referring facility, etc. of the facility’s decision regarding the approval or rejection of the applicant for admission to Villa Feliciana Medical Complex. Coordinate the new admits date and time of arrival with the referring facility, etc.

10% Answer telephone and direct call to appropriate person or department. Deliver and pick up mail from the administration building.

8% Assemble discharge/death records and analyze for completeness. Discharge records are then filed in appropriate order.

5% File resident’s stripping in correct resident file.

5% Responsible for entering information into the computer, making copies as needed, faxing information to appropriate places daily, weekly, etc., and shredding confidential information.

5% Type admission forms and rolodex cards for new admits and send to appropriate departments and agencies. Responsible for obtaining signatures for all consents for medical treatments and financial responsibilities. Inform new admit and family members of the rules and regulations, various types of services we offer, patient/resident’s rights and advance directives. Interview family member(s) for information that cannot be acquired from the patient due to their illness. Complete a LTC Medicaid Application on new nursing home admits.

1% Notify the appropriate departments of new admit.

1% Escort families for tours of the facility when required, explaining the policies and guidelines of VFMC and requirements for admission.

1% Escort patients to appropriate unit when necessary.

1% Assign a unique Villa number for all new admits to VFMC. Also, assign an “A” number for 2A hospital unit admits.

1% Obtain a photograph of the resident for security purposes, nursing services, patient/resident’s medical records.

1% Maintain patient/resident admission and discharge register, rolodex card, pass record, master card, and hospital stay card on each patient/resident.

1% Maintain monthly statistical reports and distribute to appropriate departments.

1% Notify the unit of any changes in patient/resident’s information. Make sure the appropriate departments have a current resident roster on a daily, weekly, or as needed basis. Acquire medical records from other facilities or doctor’s office when our patients/residents return from an appointment, ER visit, or hospital stay per doctor’s request.

1% Order supplies as needed.

1% Occasionally in-service new employees on forms that are used on the unit.
Make necessary copies from resident’s chart for extensions.

1% Other related Admissions and Medical Records duties to assure that the department runs as smooth as possible. Duties vary from day to day.