Job description

The Legal & Enterprise Risk Assistant within Legal and Enterprise Risk (“L&ER”) will report up to the Business and Program Manager within the larger L&ER COO team. The Assistant will spend their time in two ways: First, by providing administrative support to a number of professionals within L&ER, including attorneys, compliance officers, and risk officers. This responsibility is foundational to the role. In addition, the Assistant will be responsible for a variety of departmental projects and processes. The Assistant will work closely with other members of the L&ER Assistant team to provide project assistance and administrative support across Legal & Enterprise Risk.
It is worth noting that the Assistant role is seen as a steppingstone to other career opportunities at the firm and provides a good opportunity for someone looking to pursue a career within the legal, enterprise risk, or investment fields.

Responsibilities:
Administrative Responsibilities

• Calendar management, including organization of internal and external meetings
• Coordination of domestic and international travel logistics
• Expense report preparation
• Coordination of document signings and maintenance of electronic filing systems
• Assisting with the production of correspondence and other documents including legal agreements
• Providing cross-coverage and back-up support to other department Assistants as needed
• Handling of mail and other correspondence

Project and Process Responsibilities

• Creating and maintaining SharePoint and Teams sites
• Developing PowerPoint presentations
• Updating databases and preparing reports
• Creating and tracking spreadsheets
• Preparing and helping to edit the department newsletter
• Creating and preparing management reports, including identifying and highlight key metrics

Qualifications:

• Undergraduate degree preferred; minimum 1-2 years total work experience
• Legal, enterprise risk, or investment industry experience would be viewed favorably
• Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
• Strong detail-orientation and work quality
• Effective interpersonal and communication skills
• A high level of professionalism and discretion
• Ability to work independently and as part of a team
• Outstanding service orientation, a positive attitude and a sense of humor
• Excellent organizational, multi-tasking, and prioritization abilities
• Ability to work under deadlines and to accommodate last-minutes changes
• Typical work schedule is 8 am – 5 pm, though flexibility and overtime maybe required by business circumstances

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities [1]to contact us if you are an individual with a disability and require accommodation in the application process.

Links:
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[1] https://www.yoh.com/applicants-with-disabilities
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