Job description

Swanson Law Office, P.C.

Sara-Beth Swanson, Attorney at Law

506 NW 5th Avenue

Grand Rapids, MN 55744

DATE: October 5, 2022

POSITION: Legal Assistant

JOB TYPE: Part-Time, Apx. 32 hours per week

COMPENSATION: To Be Determined based upon prior experience

JOB DESCRIPTION:

Our office is looking for a legal assistant for Attorney Sara Swanson. Swanson Law Office practices exclusively in family law. We are seeking candidates with prior legal experience (preference given to those with family law experience). The candidate must have strong written and verbal communication skills, strong analytical and organizational skills as well as the ability to balance multiple priorities.

Duties and responsibilities include, but are not limited to the following:

• Transcribe a variety of documents, including, but not limited to, pleadings, letters, emails, memos, etc.
• Speak with clients and potential clients, schedule appointments, mediations, etc.
• Maintain up-to-date knowledge of court rules and filing procedures for the State of Minnesota.
• Work with attorney in drafting and editing family law documents.
• Electronically file and serve pleadings using the Minnesota Judicial Branch e-filing site.
• Assist attorney with trial preparation.
• Assist in preparation of and responding to Discovery.
• Maintain, finalize and send monthly invoices.
• Excellent communication skills, grammar, and proofreading skills.
• Maintain confidential client information and data.
• Demonstrate professionalism while working in a fast-paced environment.
• Demonstrate ability to multi-task and utilize strong problem-solving skills.
• Must be able to work independently.
• Must be highly organized and detail-oriented.
• Must be able to accept and provide constructive feedback.

EDUCATION, EXPERIENCE & REQUIREMENTS:

• High school Degree, GED or equivalent
• Paralegal or Legal Assistant Certificate and/or Associates Degree preferred
• 3-5 years of experience working as a legal assistant for a family law attorney preferred
• Experience with Minnesota electronic filing systems is required
• Very strong computer skills, including proficiency with the following programs: Microsoft Word and Excel, Google Docs and Sheets, Gmail, Google Calendar, Dropbox and Google Drive
• Ability to type 50+ words per minute
• Transcription experience
• Great customer service and communication skills over the phone, in person and email
• Must be flexible and able to multi-task and work in a fast-paced environment while staying organized
• Good work ethic and willingness to learn
• Knowledge of standard office procedures and practices

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Preferred)

Work Location: One location

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