Job description

Do you have strong organizational skills, attention to detail, computer proficiency, and a desire to work in a positive, team environment doing work that matters? If so, we are looking for an administrative assistant in our school’s main office. This is a highly valued and visible position offering competitive pay, benefits, and great work life balance.
The Gifford School is a small, therapeutic day school on a beautiful 27 acre campus centrally located right off Route 128 in Weston with plenty of free parking. We are committed to helping students with social, emotional, and learning differences reach their full potential. We are also committed to fostering fairness, equity, and inclusion to create a workplace environment where everyone can expect to be treated with respect and dignity.
Qualifications:
Associate or Bachelors preferred
3+ years of office experience
Strong interpersonal, customer service, and communication skills
Proficiency with Google Workspace, MS Office Suite, and database management
Ability to maintain high level of confidentiality and discretion
Proven ability to work well under stress and exercise good judgment
Strong attention to detail and organizational skills
Ability to multitask and work collaboratively
Schedule:
12 months/full time
Monday -Thursday 7:15-3:15; Friday 7:15-3:00
PTO (Paid Time Off) in addition to school holidays and vacations
Supervised by: Office Manager/Marketing Director
Responsibilities:
Answer phones and direct calls to appropriate staff
Serve as the primary point of contact for parents, staff, and visitors
Update and maintain student information system, master files, and archives
Process student registration forms, track receipt of application information and disseminate information, as appropriate
Order student/staff supplies and maintain inventory
Report daily staff/student attendance, including distributing information to staff, entering in student information system and completing monthly reports to school systems
Call parents and staff, when necessary, to determine reason for absences of students who are not excused by their parent/guardian
Maintain office machines and coordinate service, as needed
Maintain phone and voice mail system including extension lists
Co-manage daily operation of the Main Office
Support Education Secretary, as requested
Maintain transportation information in database and in conjunction with the Assistant Principals, communicate schedule changes to transportation providers
Track student physicals and coordinate with Nurse
Under the supervision of the Office Manager, implement new office systems and procedures as needed
Develop and publish monthly calendar of school events, meetings and birthdays
Remain up to date (daily checks) with all internal email and voicemail messages
Participate, when requested, in a few night meetings
Help maintain a safe, positive work and learning environment for all by adhering to the principles of conduct described in Gifford’s policy manuals and by treating all Gifford community members with fairness and respect
Demonstrate respect for diversity among our staff and student body and promote an atmosphere which values this diversity
Understand and represent Gifford’s culture and mission to students, families and others
Within the context of your position at Gifford and as the job evolves, be open to new ideas, opportunities and responsibilities assigned by your supervisor and/or the Executive Director
Physical Requirements
Ability to participate in outdoor physical activities to include kneeling, stooping and lifting up to 25 pounds
Please send cover letter and resume to hiring@gifford.org
Posted: 8-29-2022

Job Type: Full-time

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