Job description

Position Title:

Event & Meetings Program Coordinator

Terramar DMC is a full-service event, destination, conference and meeting services company that has been in operation since 1994. Originally based in Cabo San Lucas, the Terramar family has grown include destinations in San Francisco, Napa/Sonoma, San Diego/Orange County, Lake Tahoe/Reno, Cancun, Puerto Vallarta, Panama and Los Cabos.Terramar’s legacy is built on the excellence of a highly dedicated and enthusiastic team of professionals that continuously provide the unparalleled service that the company has become synonymous with.

Terramar is an Equal Opportunity Employer (EOE).

Location: South Lake Tahoe, CA/NV

Position Summary:

This position is for the Meetings and Events industry. Terramar Tahoe-Reno is seeking a customer service oriented team member to assist in executing high-end corporate, incentive, and association programs. This full time role reports to the Director of Operations and provides both pre-event and onsite support. Qualified applicants will be flexible, resourceful, creative, and demonstrate a positive/client-focused attitude.

Education & Experience Requirements:

• College degree or equivalent experience
• Minimum 2 years similar operations experience (and references) within an incentive company, DMC, venue, attraction, or related hospitality organization
• Excellent organizational, time-management, and written/verbal communication skills; ability to manage and prioritize multiple projects
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Outlook

Additional Requirements:

• Evening and weekend availability
• Reliable vehicle for travel throughout Lake Tahoe and Reno
• Ability to be both self directed and a motivating influence in a collaborative environment
• Knowledge of industry trends and vendors (catering, décor, entertainment)
• Knowledge of local venues/hotels and a clear understanding of their operational requirements
• Strong mathematical and problem solving skills

Essential Duties & Responsibilities:

• Manage client, vendor and staff communication, prior to and during events
• Sign vendor contracts, procure deposits, reconcile program add-ons, prepare/issue final billing
• Secure appropriate insurance and permits
• Develop and manage timelines, itineraries, and transportation manifests
• Coordinate and manage tours and activities
• Onsite program management, including but not limited to: overseeing vendor setup and executing floor plans, managing day-of event staff and communicating expectations, liaising with clients
• Participate in creative planning sessions and site inspections with Sales team and clients

Job Type: Full-time

Pay: $40,305.38 - $66,861.06 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Night shift
• Weekend availability

Ability to commute/relocate:

• Zephyr Cove, NV 89448: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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