Compensation: $36,000 - $40,000 commensurate with experience

Benefits: Health, Dental, Vision, Paid Time Off, Retirement Plan

BREAKTHROUGH PUBLIC SCHOOLS

Breakthrough Public Schools is a nationally recognized network that was rated the best Charter Management Organization (CMO) in Ohio by the 2017 CREDO study at Stanford University. Breakthrough originated as a commitment to increase educational options for Cleveland families. In 2009, three of Cleveland’s top stand-alone public charter schools discovered the challenges of operating individually and decided that sharing administrative functions would help them operate more efficiently and enable them to serve many more students. As a result, they formed Breakthrough Public Schools in 2010 with the mission to develop a growing network of distinctive school options that prepare Cleveland area students for success in life. Breakthrough manages core administrative responsibilities for the six elementary and six middle schools in its network and has recently embarked upon a strategy to coordinate its academic initiatives as well to bring national best practices to all of the 3,600 students within the network. The Breakthrough Public Schools network remains committed to setting its scholars on an early pathway to lifelong success in school, college, and career. For more information, visit https://breakthroughschools.org/.

THE OPPORTUNITY

Breakthrough Public Schools is seeking a highly collaborative, detail-oriented Office Administrator to join the school Operations team. The Operations team is responsible for seeking opportunities for efficiency and scalability across many different business functions, in order to allow our educational leaders to focus on instruction.

The ideal individual has meaningful school-based experience, thrives in an entrepreneurial setting, and can work within a fast-paced, demanding environment. The Office Administrator is critical to the overall success of operations across the Breakthrough network and must be skilled in managing/prioritizing work across multiple projects and locations. The Office Administrator builds and maintains strong partnerships with school-based operations team members and is always looking for ways to improve operational systems and processes – all in order to maximize efficiency and effectiveness and help ensure school operations run smoothly.

The Breakthrough network is composed of six campuses (each with an elementary and a middle school), as well as the Friends of Breakthrough and Breakthrough Support Teams. The Office Administrator will work closely with the school leadership team, including the Principal and Director of Operations, and will be in constant communication with students, staff, families, and visitors.

Essential job functions include the following. Other duties may be assigned.

• Manage processes to ensure that proper levels of office, cleaning, and teacher supply inventories are maintained; received, distributed, and track deliveries and supplies to appropriate staff members.
• Maintain a neat, organized, and welcoming office environment.
• Greet students and families and respond to telephone and in-person inquiries from students, staff, parents, and the public.
• Ensure timely and accurate attendance is taken, and follow up with families as needed
• Collaborate with the office assistant to ensure that record-keeping and clerical functions which support school operations (e.g. copying, faxing, data entry, filing, etc.) are performed accurately.
• Oversee maintenance of all office machines.
• Serve as reception overflow during reception lunch breaks, absences, and as needed.
• Distribute report cards, attendance letters, and other school communications and mailings.
• Train and coach other office staff in proper and efficient procedures.
• Provide basic first aid medical care to ill or injured students in the absence of the school nurse; call parents and make arrangements for transportation home as necessary. Administer medication as authorized by the family.

Enrollment Support

• Partner with the Director of Operations for the year-round student application and enrollment and re-enrollment process; receive and maintain accurate records, including proof of residence, school photos, and emergency contact information.
• Prepare materials for mailings and distribution for re-enrollment, enrollment, and marketing.
• Maintain accurate student attendance records and compliance with all laws and regulations related to absent and truant students.
• Create/update spreadsheets and other tools for the purpose of tracking data, enrollment, attendance, and other initiatives.

Compliance and Other Office Duties

• Establish and maintain an organized filing system within all office information and filing systems.
• Manage student files by fulfilling student record requests, filing correspondence and obtaining needed documents.
• Fulfill records requests, prepare for audits and maintain documentation for student files.
• Assist in logistics for school-wide events during and after school hours.
• Assist in management of kitchen/custodial staff as needed.
• Special Project Manager as needed.

Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty accurately. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Dedication to the Breakthrough Public School mission and vision
• Demonstrated proficiency in Microsoft Office Products, including Excel and Word.
• Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly and persuasively.
• Ability to work both as a member of the team and independently to accomplish position requirements.
• Ability to learn quickly.
• Excellent organization, time management, and follow-up skills; high sense of urgency; and demonstrated ability to successfully handle multiple projects concurrently.
• Detail-oriented with strong commitment to quality and accuracy.

Education and/or Experience:

• High school diploma or GED equivalent required, Associates or Bachelor’s Degree preferred
• 3-5 years of administrative experience preferred

Breakthrough Public Schools is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Any person who knowingly makes a false statement is guilty of falsification under section 2921.13 of the Revised Code, which is a misdemeanor of the first degree.