Office Administrator
Job description
Salary
$18.15 - $29.04 Hourly
$37,752 - $60,403 Annually
This position is a Pay Band 60
Posting Details
THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position will be responsible for providing high level administrative support to a Protective Services field office, in addition to supervising secretarial and client service agent staff. This includes, but is not limited to, conducting research, preparing statistical reports, monitoring fiscal activities, assisting with budget preparation, handling information requests and performing other administrative tasks such as scheduling meetings, arranging conference calls, etc.
How does it get done?
- The Administrator will perform administrative functions such as typing and composing letters, reports and memos, relieving County Office Manager (COM) of routine management functions, and adhering to division and department policies, in a manner that ensures the smooth operation of the office. (30%)
- Provide effective supervision to all secretarial, clerical, reception or temporary/seasonal staff in a fair and professional manner, in addition to promoting retention of employees. (30%)
- Perform the personnel activities for the office in an efficient and professional manner. (20%)
- Perform the budget and fiscal activities for the office in an accurate and efficient manner. (20%)
Minimum Qualification
High School diploma or Equivalent and two (2) years work experience in office administration. Substitutions Apply. See Substitution Table below.
Substitution Table
These combinations of education and experience qualify you for the position:
- Education and years of experience must be related to the purpose of the position.
- If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid driver's license.
Working Conditions
State of New Mexico employees may be impacted by the Public Health Order dated December 19, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services ("CMS"), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Travel may be required. Possible exposure to irate clientele. Incumbent will work under stress and frequent time constraints.
Supplemental Information
Benefits:
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Agency Contact Information:April Jolley, 575-445-2358 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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