About the Role:

The Office Coordinator is the face of the Adelante Schools campus and a key member of the school’s operations team. The primary responsibility of the Office Coordinator is to operate a welcoming and efficient main office. The Office Coordinator will work closely with and will report to the Director of School Operations. The ideal candidate is a highly personable, systematic, and extremely organized worker-bee who deeply believes in the Adelante Schools’ school model and is committed to helping build a network of high-performing schools.

Responsibilities of the Office Coordinator will include but are not limited to:

Front-Office Management

• Welcome visitors; serve as a gatekeeper to address questions and minimize interruptions of the school admin team
• Answer phones, redirect inquiries as may be appropriate, and relay messages to staff in a timely manner
• Receive and distribute mail and shipments
• Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families

Student Information, Data, & Reporting

• Use Adelante Schools’ Student Information System (SIS) to reconcile student attendance daily
• Use the SIS to maintain and update all student contact/demographic information, as directed by the Director of Data and Technology
• Manage student issues, such as processing late arrivals and following up with the families of absent students
• Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team

School Communications & Documents Archive

• Produce letters, memos, and other notices
• Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server

Supplies and Equipment Maintenance

• Fulfill staff supply requests
• Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
• Conduct weekly supply inventory/equipment check and restocks as necessary

General Support

• Assist the Director of School Operations in preparing the campus annually for start up/new school year launch
• Support the operations staff
• Assist with coordination of school events, test administration and processing, production and distribution of school memos, etc.
• Assist with filing of documents and records

Skills and Characteristics

• Belief in the Adelante Schools’ mission and educational model
• Excellent written and verbal communication skills
• Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• A cheerful and welcoming demeanor, customer service
• Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition
• Bilingual in English and Spanish is preferred

Educational Background and Work Experience

• Bachelor’s degree from an accredited 4-year institution or
• Experience in office management/administrative experience is highly preferred
• Bilingual in English and Spanish is preferred