Description

Corporate Real Estate Services Coordinator

Syneos Health is the only fully integrated biopharmaceutical solutions organization purpose-built to accelerate customer success. We lead with a product development mindset, seamlessly connecting our capabilities to add high-value insights to speed therapies to patients and provide practical value to help our customers achieve their objectives.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life®.

Discover what our 29,000 employees, across 110 countries already know:
WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we’re able to create a place where everyone feels like they belong.

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company match 401k, eligibility to participate in Employee Stock Purchase Plan, Eligibility to earn commissions/bonus based on company and individual performance, and flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos complies with all applicable federal, state, and municipal paid sick time requirements.

The annual base salary for this position ranges from $36,810 - $69,500. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role.

Job responsibilities

• Provides administrative support related to overall office functionality and/or administrative support to management and staff including support to Finance, Human Resources, Information Technology (IT), and Legal departments as applicable in respective country office location.

• Serves as the primary regional office contact for vendor services which may include coffee service, food and drink vending machines, overnight courier, office supplies, mail distribution, and recycling/documenting shredding services. Ensures the most cost-effective method is used and offers alternative solutions as practical.

• Oversees conference room scheduling and manages executive schedules and calendars as necessary.

• Assists with logistics for department and customer meetings.

• May serve as primary receptionist as necessary.

• Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Corporate Services and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact.

• Prepares and produces materials and presentations for executive meetings as requested.

• Provides communication to all employees regarding building issues as requested by the Corporate Services department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location. Assists in the elaboration and updates of the local Business Continuity Plan and Facility Manual.

• Assists with the processing of invoices and purchase requisitions related to the facility. May assist with the preparation of the Corporate Services budget respective to the country office location.

Support Records Information Governance (RIG) initiatives such as coordinating the return and/or disposal of records; manage activities for disseminating documents to authorized employees, clients and regulatory agencies; serves as a liaison between the business and vendors supplying storage services and assist with duties assigned by RIG.

• Performs other work-related duties as assigned. Minimal travel may be required (up to 25%).

Qualifications

What we’re looking for

• High school diploma; or equivalent education and experience.
• Some experience providing specialized administrative support.
• Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email, Canva and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Ability to tactfully and effectively work with all levels of employees and maintain confidentiality is necessary.
• Highly effective verbal, written, interpersonal, and team-oriented skills.
• Ability to organize and prioritize work to meet aggressive deadlines is essential.

Get to know Syneos Health
Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health .

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.

Additional Information:
Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.