Job description

The Acoaxet Club is a century-old member-owned family golf and racquet club located on the South Coast of Westport, MA, with legendary views of the Atlantic. We are restructuring the Business Office and are looking for a dynamic, full-time, member-obsessed Office Manager & Bookkeeper who can bring our Business Office into the 21st century.

Job Description

The Office Manager & Bookkeeper is responsible for several duties pertaining to the daily operational functions at the Club, reporting to and providing assistance to the Controller, Treasurer, and President. Responsibilities include: Payroll, Accounts Receivables, Accounts Payables, HR Clerical duties, and member relations.

Day-to-Day

· Perform all duties pertaining to the daily revenue reconciliation and cash deposit activity.

· Responsible for member billing (ensuring accuracy and overseeing dispute process).

· Responsible for vendor reconciliations.

· Assist Controller with monthly close.

· Responsible for all aspects of payroll.

· Daily -- Cash & Credit card reconciliation for all departments. Bank deposits twice weekly or as needed. Accounts payable -- enter invoices and pay dates.

· Payroll --- enter payroll hours online for processing by our payroll company. Keep employee information up to date.

· Monthly -- Post member dues, late fees, email, and print statements.

· Accounts receivable - post member payments and private event payments. Resolve any member questions about billing.

· Manage the member roster.

· Oversees HR functions, including onboarding and employee benefits.

· Order office supplies, process mail, answer telephone, and other general administrative responsibilities.

· Audit daily chits and update end-of-day POS activity to members’ accounts from all departments.

About You

• 5+ years of Bookkeeping/Accounting experience preferred.
• Candidate is required to be a well-organized and detail-oriented person who is capable of multi-tasking in a fast-paced environment.
• Highly professional and dependable.
• Possess strong verbal and written communication skills.
• Candidate must be a highly visible, charismatic, self-starting professional who truly enjoys the hospitality/club environment.
• Ability to pass background and credit check as the position deals with confidential information.
• Must have strong knowledge of Microsoft Office Suite (Outlook, Word, Excel).
• Bonus if you have experience with Jonas Club Software.
• Previous Club/Hospitality/ experience is preferred.
• **We prefer that applicants live within a 15-mile radius or within 35 minutes.

Educational Requirements:

• Bachelor’s degree from a four-year college or university is highly desirable.

Job Type: Full-time

Pay: $57,406.00 - $61,654.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Westport, MA 02790: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 5 years (Preferred)

Work Location: In person

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