COMPANY INFO

As we reopen our doors and position our company for future growth, we are looking for team members who will be excited to join a group of high- energy hospitality pros that truly embrace the Joie de Vivre (joy of living). We foster a work environment of mutual respect while providing an extensive training and development program for all employees. FIG & OLIVE is a company that believes in our team and in return we strive every day to be a company our team can believe in.

As a chef- driven concept we have established a foundation of genuine ingredients, deep respect for flavor, and an ambiance that celebrates the love of life and culture synonymous to the French Riviera. We are passionate about the cuisine and lifestyle of the French Riviera, and are looking for a team who shares that passion. These ideals have paved the way for 16 years of success in the restaurant industry.

We offer a competitive benefits package which includes: competitive salary, bonus eligibility, health, dental, vision, Life and AD&D, 401(k), 3+ weeks of paid time off.

PURPOSE

The Operations Assistant role is an ideal entry-level role into Hospitality. This role will act as a liaison to our corporate office and restaurant. The Operations Assistant will be responsible for providing overall administrative support to the front-of-house and back-of-the-house management team.

RESPONSIBILITIES & DUTIES

• Assist Chefs and General Managers with invoice review, notifying the team of any errors or discrepancies.
• Overview of employee time cards at the Restaurant, assisting with missed punch list and alert management team on final approvals.
• Assist with all administrative work pertaining to the employee life cycle, which includes but is not limited to: onboarding paperwork, submission of Personnel Actions Forms and termination paperwork.
• Overall recruiting coordination by screening resumes and scheduling interviews for management team
• Review event inquiries and coordinate with management team on event details
• Creation of all BEOs related to events
• Update Employee Communication Boards with Support Center Communications, pre-shift notes, HR updates, and state/local and federal poster updates
• Assist management team with schedule entry in R365
• Post R365 announcements and updated on a daily basis
• Overview of reservation management systems assuring appropriate notes are entered such as: daily VIP information, celebration recap, guest specific notes/ accommodations
• Take notes of weekly manager meetings and send to Operations Leadership team
• Assist with reservations and support Guest Relations Manager as needed

MINIMUM QUALIFICATIONS & REQUIREMENTS

• Strong excel and computer skills
• Ability to organize and multi-task
• Attention to detail is a must
• Strong organizational skills
• Ability to prioritize and meet deadlines
• Good phone manners with excellent interpersonal skills
• Proficiency & experience in MS Office & Outlook, Restaurant 365 and SEVENROOMS a plus
• Team player with a positive attitude and problem-solving skills
• Familiarity with hospitality industry is a plus

The statements in this job description are intended to describe the essential job functions being performed. They are not intended to be ALL responsibilities or qualifications.