Job description

CARNATION FARMS

Carnation Farms is a nonprofit organization on a mission to transform the way that people want to eat. We celebrate delicious and nutritious food produced in a sustainable manner by providing inspirational and educational experiences that positively affect heath, the environment, and local economies. We develop the next generation of food citizens and grow new farmers.

JOB DESCRIPTION

Administrative Assistant

Position Summary:

The Administrative Assistant is a half time position, most weeks M-F 10 to 2, which serves as the face and voice of Carnation Farms to visitors and callers. This person plays an important role in supporting and organizing the communications hub of the farm that is the reception office, as well as providing flexible support to other farm departments. S/he/they is an enthusiastic, personable, creative individual with high ethical standards.

Reports to: Human Resources Manager

Key Areas of Responsibility:

• Operate at the front desk, answer light call volume, manage info@ emails, greet clients/visitors, sort and distribute mail, sign for packages.
• Notifying recipients of packages and boxes
• Manage outgoing mail, postage stamp reserves, postage rules and regulations, online shipping, shipping supplies
• Provide high level quality customer service; maintain confidentiality tact and discretion.
• Maintain the cleanliness and appearance of workspace and office.
• Manager ordering, stocking, organizing, and inventorying of office and farm supplies.
• Coordinate cleaning schedule with cleaning services
• Outgoing checks handling based on accounting procedures
• Manage record keeping of Contracts: scans, insurance certificates, physical originals files, online files

(includes all types of agreements with all kinds of partners)

• Schedule, maintain, and update Executive Director calendar
• Manage details around staff meetings, including facilities and any food/beverage services
• Organize, schedule, and take detailed minutes during staff meetings and special meetings required by departmental managers
• HR – assist with job opening postings and maintaining job listing venues information
• HR – assist with background checks for potential employees and SASS members
• HR – maintain employee contact list and vehicle database
• HR – assist with filing organization, upkeep, yearly cycling
• Assist with special projects as needed

Qualifications:

• High School diploma or GED and a minimum of 2 years office experience with phones, computers, and professional protocols
• Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.
• Preference to candidates with some HR experience, social media/website maintenance experience, event coordination experience or all of the above in past roles
• Phone skills, familiarity and comfort with office machines
• Strong skills in Word, Excel, PowerPoint, and a quick learner
• Must be organized and detail oriented and have passion for both
• Ability to work independently as well as in a team environment
• Flexible to perform a variety of tasks for different departments and arrange/prioritize work schedule and tasks based on need

Must be able to pass a background check and have a valid driver's license. MAST certified and/or food handlers card a plus.

Working Conditions (percentages are approximations):

• 95% in environmentally controlled office.
• 5% in on-site projects

Physical Demands:

• Able to lift, carry, push, and pull up to 20 lbs.
• Time standing and sitting based on job requirements

Please send a resume (a cover letter is optional but very helpful) specifically demonstrating your experience and interest. This position is an on-site position so being able to commute to the farm is a must. Depending on skillset of the right candidate it's possible it could grow into a full time/benefited role.

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Choose your own hours
• Day shift
• Monday to Friday
• No nights
• No weekends
• Weekend availability

Ability to commute/relocate:

• Carnation, WA 98014: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant or VERY equivalent: 1 year (Required)

Work Location: In person

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