Job description

Part-Time Administrative Assistant Job Description

City of Light Church seeks a part-time Administrative Assistant for its’ day to day administrative needs in
Milwaukee/Wauwatosa, Wisconsin.

City of Light is a multi-ethnic, multi-cultural church whose mission is to help all people reach their God given potential. More information can be found on www.mycityoflight.com.

Personal Qualifications
It is essential that the Administrative Assistant has the following qualifications:

1. Work well in teams
2. Have a warm yet professional demeanor
3. Be flexible with multiple priorities, cheerful, patient
4. Have the ability to meet people comfortably and confidently
5. Be organized, competent, efficient and creative
6. Be proficient in Microsoft Office/Google Docs and popular social media platforms
7. Have good written communication skills, possess proficiency in grammar, usage and style
8. Able to safeguard and abide by confidentiality requirements
9. It is preferred that a person be a Christian in this role

Essential duties and responsibilities include the following. Other duties may be assigned.
Reception Responsibilities
1. Greet visitors to the church office, providing assistance whenever possible
2. Answer the telephone cordially, providing assistance whenever possible
3. Handle miscellaneous details (unscheduled, unspecified, unexpected as assigned by the Pastor)

Secretarial Responsibilities
1. Handle church mail, pick-up/drop-off, opening, distribution, and responding as appropriate
2. Keep part or all of lead Pastor’s schedule/calendar and appointments up to date
3. Order supplies
4. Arrange and organize materials for Sunday distribution
5. Be a connection point to serve and distribute information between children’s, music, outreach and various ministry teams in the church
6. Assist with weekly guest follow-up
7. Keep website, social media and calendars up to date
8. Provide some budgeting/reimbursement assistance
9. Keep office organized/neat

Managerial Responsibilities
1. Maintain membership records, including an accurate database
2. Keep an inventory of and order supplies for office and staff
3. Supervise the maintenance of church office equipment in consultation with vendors/contractors
4. Recruit and supervise volunteer help for routine tasks as needed
5. Take initiative in problem solving

Media Responsibilities
1. Distribute public relations pieces (mailers, e-newsletters, sign-up forms, social media posts and flyers)
2. Create/edit Sunday presentation slides
3. Video editing/photography experience is a plus

General Qualifications
To perform this job successfully, an individual must be able to perform essential duties satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands
While performing the duties of this job, the employee may need to lift boxes of paper around 40 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Supervision
The Administrative Assistant will be under the direct supervision of the pastor, and will receive a yearly job review and performance appraisal. The desire is that a good team oriented working arrangement will be expressed between the pastor and administrative assistant.

Hours: Approx. 20 hours a week minimum over four days: Monday-Friday (Some Sunday mornings)

Pay: $11.00 - $14.00 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• working/serving in a church: 1 year (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)
• Administrative Experience: 3 years (Preferred)

Work Location: In person

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