Job Summary:

Under general supervision of the Payroll Manager, updates and maintains personal and employment data; updates and maintains leave accounting and time and attendance records; and processes all types of pay for all categories of CSU employees. All date related to these functions maintaining in the State Controller’s Office Personnel Information Management Systems (SCO/PIMS) and in the campus HCM PeopleSoft database.

Major duties and responsibilities:

• Serve as the Subject Matter Expert (SME) and functional lead in the administration of the Time and Labor and Absent Management modules in PeopleSoft, and the Common Human Resource System Project (CHRS).
• Assists with reviewing and testing HCM PeopleSoft releases and upgrades in relation to Time and Labor and Absence Management before changes are moved into production; perform as tester following application patches and tool updates as well as major system upgrades.
• Works with the IT PeopleSoft Support Team to ensure test scripts are comprehensive. Maintain business process guidelines for Absence Management and Time and Labor in order to provide the campus community with proper training documentation.
• Assist in the development and coordination of procedures, evaluating and revising existing procedures as necessary.
• Responsible for training new timekeepers and managers in the time validation process.
• Participate and provide feedback, solutions and recommendations as a CMS HUG team member and member for the CHRS Project.
• Conduct regular audits to ensure information in the PeopleSoft and PIMS systems are accurate and in compliance in preparation for the implementation of CHRS (education, gender, birthdate, etc).
• Process documents and analyzes all pay and processes transactions to generate pay for hourly employees, final settlements, academic adjustments, overtime, shift differential, stipends, excess hours, and other types of pay due to FLSA, and collective bargaining agreements.
• Reconciles all regular pay generated for salaried employees for accuracy prior to releasing payments.
• Research and process documentation to correct any pay issued incorrectly which may consist of establishing accounts payable, transferring funds and/or requesting supplemental pay.
• Process non-industrial disability and worker’s compensation transactions to include coordination and review of documentation with the Leaves Coordinator, Employment Development Department and SCO that may involve family medical leave, maternity/paternity/adoption leave and catastrophic leave.
• Other pay related processing includes direct deposit enrollments/changes, docks, garnishments, levies, tax related fringe benefits and tax withholding changes. Understands how pay data affects Form W-2, the labor cost distribution process and other management and budget reporting.
• Initiates, analyzes, processes and audits a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database including: name, address, education and citizen status changes; hiring of intermittent, full-time, part-time, special consultants, summer session, student assistants; job changes – appointments, end of probationary periods, promotions, reassignments, reclassifications, leaves with and without pay; terminations – end of temporary appointment, retirement, resignation, dismissal; pay changes – in range progression, general salary increases, services salary increase; retirement membership – Public Employees’ Retirement System (CalPERS) membership eligibility or other retirement eligibility for all categories or combinations of categories of CSU employees including MPP, faculty, staff, special consultants and student assistants.
• Work with the academic department coordinators and Faculty Affairs to insure proper processing of temporary faculty contracts. Alongside the Payroll Manager, work directly with the Collective Bargaining Unit(s) and campus community with the conversion from quarter to semester - to include creating calendars and scheduling/leading informational sessions. Report leaves credit usage in PeopleSoft for Payroll staff and other campus stakeholders as necessary.
• Monitor and approve PeopleSoft Securities for Payroll staff.
• Other duties as assigned.

Minimum Qualifications: Required Education and Experience

• Bachelor’s degree from an accredited four-year college or university.

AND/OR

• Equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications:

• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and
  ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply
  them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical
  techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications:

• 3-5 years Human Resources and/or Payroll experience
• Hands-on experience with and thorough understanding of various PeopleSoft modules

Compensation and Benefits:

Anticipated Hiring Range: $3,518 - $5,044 per month (salary is commensurate with experience)

Classification Salary Range: $3,518 - $6,791 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

The application deadline is: May 9, 2023

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: