Job description
POSITION SUMMARY:Personal Assistant provides high-level support for the President in a home office setting. This person will be responsible for handling personal finances and working in coordination with the Executive Team. This person will conduct research, preparing reports, handle confidential information, and performs clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. This person will be in charge of the President’s personal and work calendar.
POSITION QUALIFICATIONS:
This position requires a High School diploma or equivalent. Must possess excellent computer and communication skills and the ability to interact with people in all levels of the organization. This person must be comfortable working in a home office setting. Fluency in English and Punjabi is highly preferred.
DUTIES AND RESPONSIBILITIES
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- Compiles statistical data from a variety of sources for the purpose of providing
- summaries to other personnel, and/or ensuring compliance with established
- guidelines.
- Setting appointments, arranging meetings, and maintaining calendars
- Preparing correspondence and documents
- Filing, typing, and using computer software with emphasis on basic word
- processing and spreadsheet applications.
- Communicating with employees and management.
- Providing clerical support to other departments
- Answering questions, opening mail, receiving and transferring phone calls
- Coordinating special projects as directed
- Read and analyze incoming memos, submissions, and reports to determine their
- significance and plan their distribution
- Open, sort, and distribute incoming correspondence, including faxes and email
- File and retrieve corporate documents, records, and reports
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