Job description

Professional Administrative

Job Description

Position title: Program Coordinator

Reports to: Chief Financial Officer

Department: Finance

Position Number: A2C004

FTE: 1.0

Date: October 1, 2022

Position Summary:
This position is responsible for general administrative duties in the Finance department.

The Office of Finance houses responsibilities that involve the entire campus. Excellent

organizational and communication skills are required, as is the ability to handle sensitive

and confidential information in a professional manner. This position is responsible for

institutional property and liability insurance, including annual renewal, reporting, and

claims filing. This position manages the office budget, and the budget allocations for

moving stipends and administrative searches. This position processes budget transfers

and journal entries for the accounting and budget offices. Other duties include ABM and

campus communications from Finance, tracking and coordination of fiscal notes,

coordinating the data collection for all required bond disclosures and Moody’s

reporting, and various other duties that can be complex in nature.

Specific Job Duties (Essential Functions and Responsibilities)

• Oversee and reconcile departmental budgets, keep budget managers up to date,

and prepare any necessary budget transfers, correction forms, or other forms

• Input journal entries into the Banner system, serve as back up to budget transfer

entries

• Payroll and accounts payable check printing
• Provide general administrative support to the Finance department by gathering

and distributing mail, scheduling calendars, routing paperwork, and various other

tasks

• Organize, track and coordinate responses to all fiscal notes, ensuring deadlines

are met

• Gather and report information on vehicle inventory, property values, and other

information as needed for property and liability insurance

• File property and liability insurance claims, follow up to ensure all information is

submitted and payments are received

• Responsible for auxiliary indirect cost allocations, telecom cost allocations, and

postage allocations

• Assist with the creation and editing of Finance policies
• Coordinate search process for all Finance department administrative positions,

including candidate tracking, confirmation letters, and other required forms

• Oversee and coordinate budgets and transfers for administrative searches and

moving stipends

• Coordinate the collection and reporting of various financial data, such as bond

disclosures, Moody’s disclosures, Legislative Council and Joint Budget Committee

Requests for Information, Higher Learning Commission annual disclosures,

Colorado Department of Higher Education reports, etc.

• Maintain the Fiscal Code of Ethics policy and ensure all signed form are on file
• Assist with annual audits of procurement and travel cardholders across campus
• Hiring, coordination, and supervision of office workstudy positions
• Hold and manage back up campus event card for travelers needing to utilize card

for approved Adams State travel

• Serve as back up for travel functions
• Maintain up to date procedure manuals for all assigned areas of responsibility
• Manage the supply cabinet and department office supply orders
• Maintain confidentiality
• Other duties as assigned

Qualifications:

• Bachelor’s degree in business, communication, or a relevant field, or equivalent

years of experience at a ratio of 2 years’ experience per 1 year of college

• Two years’ experience in office management or related area
• Ability to treat others with respect, civility, and courtesy and to work honestly,

effectively, and collegiality with employees, students, and the community. This

includes the ability to use appropriate conflict management skills to effectively

manage any disagreement that might arise or to bring the disagreement to

management for assistance in productive resolution when the situation requires.

• Excellent written and verbal communication skills
• Excellent organizational skills and the ability to handle multiple assignments and

tasks simultaneously

• Ability to work independently
• Excellent problem-solving skills
• Demonstrated ability to work collegially and collaboratively with diverse internal

and external constituencies.

• Proficiency with Microsoft Office and Google Applications

Salary and Benefits:
The pay range for this position is $39,125 - $44,504, commensurate with education

and experience. In addition to salary, Adams State University offers a competitive

benefits program including medical, dental, vision, disability insurance, flexible

spending accounts, life insurance, and retirement savings plans. For detailed benefits

information please visit https://www.adams.edu/hr/benefits/

Additional Information:
In compliance with the Immigration Control Act of 1968 candidates for positions

must provide proof of eligibility to work before an offer of employment can be made

final.

Adams State University performs background checks as a condition of employment

for prospective employees and current employees seeking certain promotional

opportunities. Offers of employment are contingent upon completion of an

acceptable background check. Applicants will be asked to provide personal data and

sign a release form before the background check is conducted. Applicants who fail to

provide the data and consent form will not be considered for employment or

promotion. Background checks include review of criminal records and sex offender

Employment - Prog Coord Announcment.pdf
Sign In
Displaying Employment - Prog Coord Announcment.pdf.

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.