CAREER DESCRIPTION

ORANGE COUNTY
Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here.

AUDITOR-CONTROLLER
The Auditor-Controller Department is committed to serving Orange County by ensuring accountability over public spending, transparency of Taxpayer dollars, and engaging the public in government. We carry out our vision and mission by conducting the Public's business with the highest ethical and due diligence standards by supporting ethical and responsible financial decisions throughout the County. You can learn more about the Auditor-Controller Department by clicking here.

THE OPPORTUNITY
The Auditor Controller is seeking a Program/Project Manager (Administrative Manager II) to perform a variety of professional, technical, and analytical duties to provide project/program support for the County's Enterprise Resource Planning (ERP) and other applications and technology initiatives managed or sponsored by the Auditor-Controller.

The IT Project/Program Manager will be responsible for the following:

• Perform project management activities to initiate, plan, execute, monitor, and close a project in accordance with an established project management framework.
• Organize and coordinate with business stakeholders and technical teams to conduct feasibility analysis to fully develop the business case and project justification.
• Obtain project approval and secure executive sponsorship and funding for projects.
• Work with business stakeholders and resource managers to secure project resources.
• Lead and manage project teams to execute projects and complete project deliverables according to plan.
• Measure project performance regularly to identify variances from the plan.
• Monitor project progress and report to key stakeholders.
• Consult, brief, and engage with senior and executive management to provide business and technical recommendations.
• Maintain and update templates and tools for managing projects.

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess a bachelor's degree within IT, electrical engineering, computer science, information systems, project management, or a closely related field. The ideal candidate will also possess four (4+) years of experience serving as a project/program manager in support of information technology projects.

DESIRABLE CERTIFICATES

• Project Management Professional (PMP) Certificate from the Project Management Institute

In addition, the ideal candidate will possess extensive project management experience and knowledge in the following areas:

Information Technology Project Management

• Working with multiple Information Technology (IT) disciplines and types of projects, including application development, infrastructure, and system implementation
• Performing cost management planning, such as cost estimating and cost budgeting
• Performing scope management, including scope verification and scope change control
• Performing time management planning, such as activity definition, activity sequencing, activity duration estimating, and schedule development
• Developing a quality management plan to ensure that the project will satisfy the needs for which it was undertaken
• Managing project risk identification, analysis, tracking, monitoring, and response
• Ability to drive strategic business and technical decisions and investments by leveraging in-depth knowledge of a technology or product

Project/Program Leadership

• Understanding customer business goals and recommend IT solutions in support of these
• Building partnerships through consensus, collaboration, and teamwork
• Measuring project performance regularly to identify variances from the plan and monitoring project progress and reporting to key stakeholders
• Working with business stakeholders and resource managers on organizational planning, staff acquisition, and team development
• Providing direction to and coordinating and collaborating with other departments' IT managers and staff to complete project deliverables
• Guiding, advising, training, and coaching on project management

Communication/Diplomacy

• Delivering written and oral presentations to both technical and non-technical audiences
• Creating clear and concise project status reports
• Working with business stakeholders and technical teams to formulate and shape the project execution
• Obtaining project approval and securing executive sponsorship and funding for the project
• Working with business stakeholders and resource managers to secure project resources
• Working with senior and executive management to set the overall strategy and objectives for the program; providing business and technical recommendations

Planning and Organization

• Performing resource planning and work assignments to make the most effective use of the people involved with the project
• Monitoring project schedule and adjusting the schedule as appropriate to ensure timely completion of the project
• Monitoring project cost and adjusting as appropriate to ensure the project is completed within the approved budget
• Managing project resources to ensure project tasks are completed on schedule and within budget

Problem Solving and Analysis

• Incorporating educated risk management and mitigation strategies into planning
• Developing a risk and issue management plan to identify, analyze and respond to project risks and issues
• Performing pre-project support, including conducting customer visits, reviewing requirements and estimates, and facilitating buy-vs-build analyses
• Performing integration and coordination activities to ensure that the various elements of the project are properly coordinated
• Organizing and coordinating with business stakeholders and technical teams to conduct feasibility analysis to fully develop the business case and justification to do the project

Oral | Written Communication Skills

• Providing direction to team members or vendors assigned to projects
• Providing status reports to management on a regular basis.
• Working with vendors and/or users to ensure system availability and integrity.

MINIMUM QUALIFICATIONS:
Please click here to learn about the minimum qualifications for the Administrative Manager II classification.

NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview (100% Weighted)
A panel of job knowledge experts will interview and evaluate each candidate's responses to a series of structured questions designed to elicit the candidate's qualifications for the job. This is a competitive process; therefore, candidate responses to the structured questions should be thorough, detailed, and complete. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.

Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader)to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related requirements.

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:

• 
  Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)
• In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.

The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:

For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com

EEO INFORMATION

Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:

• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
  http://www.ocers.org/active-member-information.
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Health & Dependent Care Reimbursement Accounts
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Life Insurance: $100,000 life insurance policy
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
• Paid Short & Long Term Disability insurance programs
• 457 Defined Contribution Program

• Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.