Job description

The Judge Group is Hiring a Project Administrative Assistant

General Administrative Functions

• Assist with office phones and other administrative tasks needed per office location
• Maintain shared office spaces (kitchen, reception, printer stations)
• Assist with I9s when needed

Project Admin Functions

• Entering new jobs in Edge, on the Microsoft TEAMS, and sending out the email with the details.
• Working Edge Dashboard knowledge (maintenance needed per Account)
• Entering submittals in VMS and adding submittal details to the Microsoft TEAMS
• Updating Hiring manager qualified/VMS qualified/disqualified candidates on the Microsoft TEAMS and sending emails out about them if needed.
• Sends out / tracks / and confirms or rejects interviews in VMS.
• Sends out / tracks / and confirms or rejects offers in VMS.
• Maintaining Microsoft TEAMS
• Check weekly for candidates that term and track them on the Terms tab on the Microsoft TEAMS
• Check weekly for candidates that started that week and contact the recruiter for the needed information and update Microsoft TEAMS.
• Works alongside recruiters/account managers and other members of the team to make sure anything they need gets done and that the account runs smoothly.

Onboarding Support Functions

• Review critical documents required.
• Communicate timely updates of document status with all internal stakeholders (i.e. Recruiters and Account Executives) via, phone, email, etc. to facilitate a team approach to gathering all required documents.
• Create urgency via phone and email, to encourage timely and accurate document submission by establishing target dates and monitoring documentation.
• Submit the documents to the client in a timely manner to make sure the start date is on time.
• Negotiate with the client facility to reconsider unusual or uncustomary requirements by emphasizing the value and experience of the clinician.
• Maintain up-to-date and accurate facility database including contact information, new requirements, and correspondence
• Composes internal and external professional correspondences.
• Establishes and maintains highly confidential files and records.
• Tracks all Candidate Paperwork
• Scan/Index all received paperwork

About The Judge Group:

The Judge Group, established in 1970, is a global leader in professional services that provides technology consulting, staffing solutions, corporate training, and human capital management. Our solutions are delivered through an annual workforce of 9,000 professionals and a network of locations across the United States, Canada, and Asia. If you would like to learn more about The Judge Group visit www.judge.com or call toll-free (800) 650-0035.

The Judge Group was recently ranked the 12th Largest Information Technology Staffing Firm in the U.S. by Staffing Industry Analysts.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: One location

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