Job description
Magnolia Bakery opened our first location on a quiet street corner in the heart of New York City's West Village in 1996. From then to now, Magnolia Bakery has grown to become a globally famous, locally loved retail bakery and desserts brand. With locations in New York City, LA and Chicago, a nationwide e-commerce and wholesale business, international locations in the Middle East and Southeast Asia, and an emerging Grocery business in the US, Magnolia Bakery's whimsical spin on classic, American desserts is now in every neighborhood.
JOB TITLE: Project Administrator
POSITION SUMMARY: Accountable for overall project administration activities for Magnolia Bakery's Strategic Project Team. The Project Administrator is responsible for supporting recipe management for the Magnolia Bakery brand across franchise and domestic functions. The core function of this role is to own administrative activities for operations support and food & beverage projects.
REPORTS TO: Director of Strategic Projects
PRINCIPAL DUTIES:
Accountable for the maintenance and revision of all recipes for franchise and domestic locations in partnership with the GM of Production, Chief Baking Officer (CBO) and the Director of Strategic Projects. In addition, the administrator is also responsible for supporting in the development of training content and maintenance of Magnolia Bakery's food & beverage databases and standard operating procedures.
RECIPE DATABASE & MENU LAUNCH SUPPORT
- Maintain accurate & current specifications and recipes in all databases - this includes but is not limited to: wholesale client & retail bakery resources and nutrition facts panels
- Input all subrecipes & finished goods into recipe costing spreadsheet for menu roll outs
- Support in creating recipe content for the retail operations product launches
- Maintain Smartsheet Raw Material Database and ensure all new raw materials have current required documentation
PARTNERSHIPS
- Collaborate with Creative Team to coordinate product photo shoots
- Work with Supply Chain team to coordinate the procurement of samples
- Assist Food Safety & Quality Assurance (FSQA) Manager with Nutrition Facts studies
AD-HOC RESPONSIBILITIES
- Create online surveys for all holidays for the retail bakery teams.
- Take meeting minutes for all team meetings and cascade to project teams.
- Provide administrative support to franchise, FSQA and product innovation projects.
PREFERRED QUALIFICATIONS
- NY Food Handler's Card or ServSafe Certified
- 2 year Culinary or Baking & Pastry Degree with completed Nutrition Science coursework (can be substituted for career experience)
- 2 years of hospitality and/or bakery/restaurant experience
PREFERRED SKILLS
- Experience authoring and converting recipes.
- Experience costing recipes.
- Microsoft Office Skills (Word, Excel, PowerPoint, Outlook)
- Must be extremely organized and detail oriented.
- Must possess passion for the food service innovation process.
- Experience operating under strict deadlines.
- Excellent cross-functional communicator
Salary Range: $48,000-$52,000
Magnolia Bakery is an Equal Opportunity Employer.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
- Talking and hearing occur continuously in the process of communicating with guests, coworkers, and management.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Requires manual dexterity to use and operate all necessary equipment.
- Domestic travel required.
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