Job description

Responsibilities:

1. Creates all small job invoices for all Project Managers, Vice Presidents, and the President of the company.

2. Transcribes all dictation from Project Managers, Vice Presidents, and the President of company.

3. Proofreads all estimates, letters and proposals for all Project Managers, Vice Presidents, and the President of company.

4. Handles all incoming mail and distributes accordingly.

5. Creates all jobs tickets and sets up all jobs in both EBIS and Jonas software systems.

6. Enters all estimates for the job at set up for large jobs.

7. Assist with telephone duties as 2nd on phones.

8. Assist receptionist with handling customers at the counter.

9. Enters all lost jobs into the system and files them accordingly.

10. Completes filing of unawarded jobs.

11. File set up at the end of each year for lost and unawarded jobs

12. Assists with Accounting file set up at the end of each year.

13. Responsible for ordering & distributing of all certificates of Insurance

14. Assists as needed the Accounting Mgr. with Prequalification’s – completes and submits

15. Bonds – Requests and provides to the Project Managers

16. Helps as needed with ordering Supplies: Tickets, Timecards, Letterhead, Payroll & AP Checks, and Langer Envelopes

17. Completes and submits all bid forms for all Project Managers

18. Other duties as assigned

Job Type: Full-time

Pay: $52,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Milwaukee, WI 53214: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Project scheduling: 1 year (Preferred)

Work Location: One location

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