Independent Electric Supply, Inc. (IES) opened in 1976 with ten employees to serve electrical contractors working in the high-tech aerospace industry. Today, IES operates 16 electrical supply branches in the Northern California area, San Francisco Bay area, Central Valley, Central Coast and 6 locations throughout Arizona. IES focuses on traditional electrical supply with dedicated specialists in lighting, switchgear, wire management, tool & safety, renewable energy and enhance logistics solutions to meet specific customer needs. Employing close to 600 people and managing over 1 million square feet of warehouse space, IES is one of the strongest electrical distributors in the markets we serve.

In August 2011, IES was acquired by Sonepar USA consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution.

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Summary

The Project Coordinator will be responsible for coordinating and managing the entire project from startup to closeout, including but not limited to: quoting, scheduling, project coordination, billing, submittal documents, and project close-out documents. The Project Coordinator will be the primary administrative support between our Project Managers, vendors and our customers through the entire project process from quote request through completion. In addition the Project Coordinator will support office staff in organization and management of billing and order processing.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Vendor Interaction

  • Enter payables into the Solar Eclipse and Job Management systems
  • Review vendor invoices to ensure they match IES Purchase Order amounts and work with project managers to decide appropriate payment schedule
  • Review and update vendor information in the Solar Eclipse system
  • Manage Payable Aging and field inquiries from vendor receivable departments
  
  

• Customer Interaction

  • Create customer invoices in the Solar Eclipse and Job Management systems
  • Review customer billing information against Customer Purchase order amounts and product descriptions
  • Work with project managers to ensure correct and timely billing
  • Create new customers, jobs, and purchase orders for new projects
  • Discuss payment status and terms with customers to ensure timely payments are received
  
  

• Corporate Interaction

• Work with the IES credit department to manage receivables and timeliness of the construction lien process
  

• Review internal costing summaries against job budgets and provide customer and job summaries
• Prepare monthly financial statements and review billing and commission data

Supervisory Responsibility, work environment and physical demands

• This position has no supervisory responsibility.
• This position works in a normal office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
• Work is generally sedentary in nature, but may require standing and walking for up to 15% of the time.

ADDITIONAL NOTES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Through previous background and experience, the candidate must be able to demonstrate, with or without an accommodation:

• Proven ability to start and complete tasks and be detail oriented.
• Possess in depth knowledge of IES computer systems, Microsoft Office, etc.
• Must be a team player and abide by IES’s strong core values and beliefs.

• Associate's degree (A. A.) and two to four years related experience and training; or equivalent combination of education and experience.
• Experience in the Electrical Distribution or Construction industry preferred, but not required.
• Experience managing small projects from start to finish.