Job description
Diversity, Equity, Accessibility, and Inclusion at Getty: Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. Job Summary:
To learn more about our comprehensive benefits and long list of perks, go to Getty HR. Equal Opportunity Employer: We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Manages and coordinates Getty Research Institute (GRI) programs - from pre-planning phases through post-event follow-up.
Major Job Responsibilities:
- Coordinates assistance for the programming department which may include development, preparation, implementation, promotion, execution and documentation of GRI events.
- Meets with project and/or department heads to plan scope and format of events, develop event schedule and budget, undertake and/or administrative procedures, manage guest lists, facilitate programs and other event ephemera, create a strategy for event publicity, and monitor overall event progress.
- Coordinates events logistics with multiple departments across the Getty and arranges for room reservations, catering, audio-visual equipment, staffing, parking, and other event needs.
- Coordinates services for participants, such as contracts, accommodations, travel and reimbursement. Disseminates information to program attendees.
- Partners with outside vendors.
- Provides complete front and/or back of house management before and during the event.
- Oversees dissemination and/or storage of event documentation.
- Helps maintains GRI events calendar.
- Participates in budget management.
- Provides administrative assistance for section. Provides assistance as needed.
- Collects and maintains promotional email lists
- Bachelor’s degree
- 1-3 years of project/process management and/or event planning experience as well as administrative experience
- Ability to manage projects, beginning to end
- Strong communication skills, including diplomacy, and ability to work with people at multiple levels throughout the organization
- Ability to manage multiple, sometimes conflicting deadlines
- Proficient in all basic office software and Zoom Webinar
- Ability to manage last-minute changes and troubleshoot urgent situations
- Comfortable integrating ongoing office administration into project-focused workload
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental & Vision – Getty pays 75%-95% of the premium, depending on the plan elected. Coverage starts on date of hire.- 403(b) Plan – with up to 5% Employer Match
- Getty contribution of 6% to 401(a) plan
- Educational Assistance
- Vacation, Sick and Personal Days
- Many positions have bi-weekly Off-Fridays
- 12 Paid Holidays
- On-Site Fitness Center at Getty Center
- Community Involvement
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
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