Job description

Allison Companies Inc. located in Goodlettsville, TN is seeking a full-time receptionist / office assistant.

Position Summary

The Receptionist is responsible for receiving and directing visitors, vendors, clients, and customers to appropriate locations and parties. Notifies personnel of visitor arrival. Also will operate a multiple position telephone switchboard. This position is in person, full time, and reports Monday through Friday 8 am to 4 pm.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner
• Performing related clerical work such as typing, filing, and sorting mail distribution
• Using applicable software programs to create inventories, letters, and other business-related documents
• Preparing shipping labels and ordering FedEx and UPS pickups and deliveries
• Reserving and ensuring conference rooms are organized and tidy
• May coordinate travel arrangements and process firm bills for approval/payment
• Providing administrative support when needed
• Managing and ordering office supplies
• May coordinate businesses lunches and other related duties
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Two years of reception experience (or equivalent customer related ability)
• Prior administrative office management experience
• Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint
• Excellent oral and written communication skills
• Excellent customer relationship skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

PAY/BENEFITS

Hourly pay between $16.00 and $18.00 an hour depending on experience with room for growth.

We offer paid holidays, medical benefits, 401k, PTO after one year of employment, and more.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Goodlettsville, TN 37072: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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