If you’re interested in being a part of a progressive, team-focused, physician-led organization committed to personalized and exceptional patient care, Ascentist Healthcare could be the place for you.

We’re growing rapidly and we’re seeking motivated, customer oriented, passionate coworkers to join us. We’re currently seeking a Scheduling Specialist, based at our Overland Park office.

In this role, you'll ensure accurate clinical scheduling for all Ascentist clinic locations, including collaborating with provider teams regarding schedule blocks, updating the EMR system with the incoming day to day provider schedule template change requests, updating and maintaining the master schedule templates for all Ascentist providers and locations, and ensuring that the EMR and Master Schedules accurately match. Performs insurance verification activities. You'll also perform a variety of tasks in support of daily operations, including, but not limited to:

• Collaborates with clinic staff to ensure timely and accurate scheduling at all Ascentist locations
• Maintain and updates daily clinic schedule changes
• Maintains and updates Athena scheduling templates
• Updates schedules to include provider time off and employee meetings for requested dates
• Reminds staff to release surgery blocks as needed.
• Performs insurance verification activities including working the insurance eligibility list daily, ensuring patient demographic and billing information is accurately entered into the system and kept current, obtaining verification and/or pre-authorization for recommended services and procedures
• Promotes the mission, vision, and values of the organization
• Follows established company policy and procedures.
• Maintains a cooperative relationship within and among teams by communicating information and participating in team problem-solving methods.
• Maintains knowledge of and comply with established policies and procedures.
• Participates in department and clinic meetings as well as professional development activities.
• Understands HIPAA regulations and maintains the strictest confidentiality at all times. Has read and understands the company’s HIPAA Privacy Policy.
• Complies with all regulatory requirements including OSHA, HIPAA, Ascentist Policies and Procedures and Ascentist Employee Handbook.
• Works within a team to perform this role, cross train, support other team members in their task and perform other job-related duties as assigned/necessary.
• Documents concisely, precisely, and accurately on all records or documents as indicated by policy.
• Maintains confidentiality of patient and Center related business.
• Regular, physical attendance on a predictable basis is essential to the performance of this job.
• Assists in both day-to-day and special projects and performs other duties as assigned.

Qualified candidates will posses a High School Diploma or equivalent and a minimum of one year of medical records/health information experience. Other qualifications include:

• Prior experience working in an EMR
• Demonstrates proven communication skills with the ability to convey written and verbal information accurately and effectively
• Ability to compose, type and assemble information in proper business form, including the ability to type at least 40 words per minute
• Proven ability to work concurrently on multiple projects with varying priorities in a fast paced, dynamic environment
• Proven record in attendance, demonstration of reliability and dependability in prior roles
• Strong interpersonal and communication skills with the ability to work effectively with a wide range of constituencies in a diverse community
• Demonstrates effective time management with the ability to plan and organize work, adjust schedule and duties as requested and work overtime as needed
• Demonstrates friendly, personal, and timely customer service skills
• Demonstrates proficiency using computer, software, and Internet Technologies (Outlook, Word, Excel, Internet Explorer, Windows)
• Demonstrated ability to effectively use general office equipment including phones, fax machines, copiers, and other similar office technology on a regular basis
• Demonstrated ability to maintain accuracy and attention to detail in an ever-changing environment.
• Demonstrated ability to maintain confidentiality in performance of essential functions
• Demonstrated ability to speak, read, write, and understand English, as the primary language of patients calling and requesting information and/or services from the organization.
• Ability to pass a background check and drug screening
• Understanding of and ability to comply with all regulatory requirements including OSHA, HIPAA, Ascentist Policies and Procedures and Ascentist Employee Handbook

Desirable Qualifications

• Two years of experience and/or training in a related field
• Knowledge and/or experience with medical terminology
• Ability to speak and understand other languages.

Physical Demands/Working Condition

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to recognize potentially hazardous situations and respond in a calm manner
• Ability to sit or stand for prolonged periods of time

• Frequent walking, stooping, and kneeling and infrequent learning or twisting
• Ability to lift up to 25 pounds on an occasional basis
• Vision must be corrected to near 20/20
• Hearing must be in normal range or corrected to the normal or near normal range.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May be exposed to infections and contagious diseases (contact with patients under wide variety of circumstances).
• Exposed to unpleasant elements (accidents, injuries, and illness) - Subject to varying and unpredictable situations.

While performing the duties of this job, the noise level is usually moderate.

At Ascentist Healthcare, we believe in taking care of our people. We offer a comprehensive total rewards package including a 401(k) plan with a company match, medical, dental and vision benefits plus other options to benefit you and your family such as Health Savings Accounts, Critical Illness, and Short & Long-Term Disability. Ready to be a part of a progressive, patient focused organization. Apply today to join the Ascentist team!

Ascentist Healthcare is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.