Job description
UPS is seeking a Senior Administrative Assistant.
Ideal candidate must have a proven ability to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Duties and responsibilities include but not limited to the following:
- Manage and maintain executives' travel arrangements, facilitate meetings, special event planning and any other special projects.
- Greet visitors to determine whether they should be given access to specific individuals
- Answer telephone calls from internal and external customers
- Prepare invoices, reports, memos, letters, financial reports and other documents, using word processing, spreadsheet, database, or presentation software
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Open, sort, and distribute incoming correspondence, including faxes and email
- File and retrieve corporate documents, records, and reports
- Prepare responses to correspondence containing routing inquires
Skills and Knowledge:
- Must be able to demonstrate proficiency in clerical procedures and systems such as Microsoft Office Suite
- Excellent communication skills both verbal and written
- Ability to multi-task and communicate with all levels of management
- Excellent decision making skills with ability to produce results
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law
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